Degree Audit Specialist

Florida Gulf Coast University•Lexington, MA

About The Position

Provides support with the continuing implementation, maintenance and enhancement of the University degree audit system for degree programs in support of student academic success initiatives. Provides assistance with the activities and processes to support Registration & Records (ORR) functions, making updates to the automated degree auditing system. Supports curriculum development processes for degree programs and relevant curriculum team meetings. Job Description Typical duties may include but are not limited to: Collaborates with the university community to provide ongoing support in the continuing implementation, enhancement and development of the University degree audit system. Assists with interpretation of academic policies and regulations related to academic curriculum. Facilitates annual updates to Degree Works to ensure accuracy and alignment with academic programs. Prepares training manuals and tutorials for students, advisors, faculty, and others as appropriate. Coordinates training sessions for students, professional and faculty advisors, faculty, and staff. Conducts regular reviews of degree audit access permissions to ensure compliance with University policies and standards. Assists with providing accurate information to advising professionals and faculty advisors, faculty, and staff for interpreting degree audits and resolving issues in support of student academic success. Assists with creation and maintenance of reports from using Cognos and SQL to ensure the accurate, efficient, and effective operation of the automated University degree audit system. Maintains and updates the University Academic Catalog. Other Duties: Performs other job-related duties as assigned.

Requirements

This position requires a high school diploma and six years of full-time experience directly related to the job functions.
Experience maintaining or managing a database system or student records system in a higher education or similar setting.
Experience with computer systems and proficiency in Microsoft office (Word, Excel, PowerPoint, and Outlook).
Experience with Ellucian Banner and Degree Works systems.
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

Bachelor’s Degree from an accredited institution in an area of appropriate specialization.
Experience with curriculum planning, implementation, and monitoring processes.
Experience with relational database and dynamic web technologies.
Experience with report writer and presentation software.
Effective decision-making and problem-solving skills.
Excellent interpersonal and organizational skills.
Ability to analyze system processes and procedures.
Ability to work independently, take initiative and follow-through with assignments.
Ability to be flexible and prioritize work.
Ability to communicate effectively both orally and in writing in a professional manner.
Ability to assume new responsibilities and carry them out in an effective manner.
Ability to analyze data, use judgment, and think logically.
Attention to detail and ability to coordinate and implement assignments in order to meet deadlines.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), database management, and report writing.
Familiarity with college curriculum.

Responsibilities

Collaborates with the university community to provide ongoing support in the continuing implementation, enhancement and development of the University degree audit system.
Assists with interpretation of academic policies and regulations related to academic curriculum.
Facilitates annual updates to Degree Works to ensure accuracy and alignment with academic programs.
Prepares training manuals and tutorials for students, advisors, faculty, and others as appropriate.
Coordinates training sessions for students, professional and faculty advisors, faculty, and staff.
Conducts regular reviews of degree audit access permissions to ensure compliance with University policies and standards.
Assists with providing accurate information to advising professionals and faculty advisors, faculty, and staff for interpreting degree audits and resolving issues in support of student academic success.
Assists with creation and maintenance of reports from using Cognos and SQL to ensure the accurate, efficient, and effective operation of the automated University degree audit system.
Maintains and updates the University Academic Catalog.
Performs other job-related duties as assigned.