Deal Administrator

Colliers International Valuation & Advisory Services • Chicago, IL

21h • $23 - $26 • Hybrid

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is a hybrid role based out of our Rosemont, IL office About you As a Deal Administrator, you will be supporting our US markets, fostering relationships with key partners, and providing financial clerical support. In addition, you will have a level of involvement with accounts payable and other accounting duties as assigned. The Deal Administration team provides support services directly related to processing sale and lease transactions, including processing deal transactions, assigning deal numbers, updating database, verifying data, invoicing, preparing deposits, managing, identifying, and correcting deficiencies in both the process and data, communicating and responding to manager and sales staff inquires in a professional and timely manner.

Requirements

• At least 1-3 years in an administrative or transactional experience
• Experience with data entry for invoicing or deposits
• Demonstrated ability to form professional, supportive relationships including strong communication and conflict resolution skills
• Strong detail orientation along with problem solving skills and the ability to function efficiently in a fast-paced environment with a positive attitude
• Advanced skills and experience in MS Office (Excel) and Adobe PDF

Nice To Haves

• Experience in the commercial real estate industry and/or a sales environment is desired
• A background in accounting isn't a must but would be valued

Responsibilities

• Be responsible for processing all deal related information submitted by the brokers using our Deal Tracking System
• Ensure compliance with company revenue/cash processing policies
• Obtain and review deal documentation to ensure SOX compliance for revenue recognition
• Manage accounts receivables, including re-invoicing, coordination with local brokerages, adjustments
• Ensure that all deal files are in line with corporate and auditor’s guidelines

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.
• Employees are able to enroll in our company’s 401k plan, which includes an employer match.
• Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees