About the position
Discover the possibilities of our progressive, omnichannel approach to beauty retail. At Ulta Beauty, our E-commerce associates sit at the cutting edge of our efforts to reimagine the future of retail. Through a full suite of new and emerging technologies, this team is creating an enhanced buying experience for guests who crave simplicity, choice, personal insights and the joy of discovery. With greater interactivity. Inspired applications of big data, AI and UI/UX. And creative that persuades and delights. All of this, with the opportunity to experience smart ideas come to life. At Ulta Beauty, we're forever imagining. Forever striving. Forever investing in next-gen—with deep and rich opportunities for ongoing learning, growth and advancement. We encourage you to take control of your career and set your own ceiling. For curious and big-picture thinkers who can flex to the need and who want to stretch themselves through courage and conviction, Ulta Beauty provides an environment perfectly suited to your ambitions. Let's build brilliant together.
Responsibilities
- Respond to internal and external HR and payroll related inquiries or requests and provide assistance
- Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
- Liaise with other distribution centers, departments or functions (payroll, benefits etc.)
- Support the recruitment/hiring process by monitoring clearing of background checks and drug tests
- Assist supervisors in performance management procedures
- Schedule meetings, interviews, HR events etc. and maintain the team's agenda
- Coordinate training sessions on system/policy/culture survey roll-outs to associates
- Perform segments of orientations, and update records with new hires
- Assist in ad-hoc HR projects
- Responsible for the Kronos timekeeping system, which includes all punch records for employees
- Complete all time keeping approvals such as manually entering: Leaving Early, Tardy, PTO, unexcused absences, Bereavement, etc.
- Approving all exception time, such as VTO/OT
- Complete payroll maintenance including, enrollment of new hires, merit increases, schedule changes/ org changes, etc.
- Determine eligibility for payroll discrepancy. Research issue and confirm with a supervisor before processing
- Processing and requesting of immediate pay, such as pay cards
- Processing of manual adjustments, such as grievance payments or short pays from the following week
- Responsible for creating and auditing associates pay change report.
- Respond to general email and phone inquiries directed to the Human Resources department.
- Support, organize and plan various department meetings and activities.
- Performs other related duties as required and assigned
Requirements
- Bachelor's degree in business or human resources or 3 years business related work experience with primary responsibility for time and attendance, and Payroll administration and processing in a Distribution Center, Supply Chain Management, or Manufacturing/Industrial environment is preferred
- Technically proficient, particularly in MS Outlook, Word, Excel
- Experience working with multiple 3-rd party time-keeping and/or payroll software systems (currently in use: Kronos, ATS, ADP, SVMS) is preferred
- Knowledge of Wage and Hour Law, Employment Law, and other applicable regulations is preferred
- Prior experience in an administrative role scheduling complex meetings with multiple attendees using MS Outlook preferred.
- Basic understanding of HR concepts, policies and procedures. Able to troubleshoot issues or make decisions independently and drive them to closure with minimal supervision - and at the same time use good judgment on when to escalate issues.
- Proven experience in a role requiring a high degree of organizational skill and a strong sense of urgency; able to juggle and prioritize multiple tasks simultaneously while maintaining a customer service focus.
- Strong attention to detail and accuracy.
- Demonstrated written and verbal communication skills
- Demonstrated ability to be flexible, able to deal with ambiguity and change direction quickly.
- Professional maturity with an ability to maintain high level of confidentiality and a high degree of ethical standards
Benefits
- Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
- Part-time positions are eligible for dental, vision, life, and disability benefits.
