DC Lead

LTTS•West Mifflin, PA

About The Position

Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence. Comply with the Company Records Management for Controlled and not Controlled documents. Execute project archiving and handover to next project phase / Operations. Manage all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix. Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing. Establish and maintain the Doc Control System and Electronic Document Management System (EDMS). Drive improvements within the Document Control scope through leadership, standards, and behaviors. Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value. Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics). Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project KPI functions. Supervise a team of project document controllers and / or manage document control services rendered by a third-party provider, often split over a number of locations around the World.

Requirements

EDMS
SharePoint
Oil and Gas Project Phases
lead position

Responsibilities

Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.
Comply with the Company Records Management for Controlled and not Controlled documents.
Execute project archiving and handover to next project phase / Operations.
Manage all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix.
Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.
Establish and maintain the Doc Control System and Electronic Document Management System (EDMS).
Drive improvements within the Document Control scope through leadership, standards, and behaviors.
Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.
Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics).
Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project KPI functions.
Supervise a team of project document controllers and / or manage document control services rendered by a third-party provider, often split over a number of locations around the World.