Day Warehouse Admin

Inteplast Group•Dallas, TX

About The Position

Position Summary: We are searching for a perceptive, master multi-tasker with excellent communication skills with an upbeat attitude creative personality. The Administrator is to oversee office operations and day to day responsibilities. As an Administrator you will ensure the office operates smoothly and efficiently. This Position will also assist in various task and project, planning and organizing a calendar of events, which may include training sessions, interviews, and/or policy or procedure updates. The Administrator will handle routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, appointments, prepare invoices and offer general staff support. They may serve as an initial point of contact and answering phone. They will make travel arrangements and generate itineraries. The Administrator will engage with many people from a wide variety of levels. What you'll do: Oversees the daily workflow of Operations. Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained. Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses. Monitor costs and expenses to assist in budget preparation. Prepare communications, such as memos, emails, invoices, reports and other correspondence. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Write and edit documents from letters to reports and instructional documents. Create and maintain filing systems, both electronic and physical. Manage accounts and perform light bookkeeping. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Generate reports, transcribe minutes from meetings, create presentations, and conduct research. Anticipate the needs of others to ensure their seamless and positive experience. Oversee facilities services and maintenance activities. Organize and supervise other office activities (recycling, renovations, event planning, Blood drive etc.) Ensure operations adhere to policies and regulations. Tracking and issuing uniforms for all employees within Operations. Performs other related duties as assigned. About you: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Strong supervisory and leadership skills. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Knowledge but not required JDE, BFC, AS400, Concur, OnBase, Dayforce Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others. A team player with leadership skills High School Diploma or equivalent 2 years' experience

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Desire to be proactive and create a positive experience for others.
A team player with leadership skills
High School Diploma or equivalent
2 years' experience

Nice To Haves

Knowledge but not required JDE, BFC, AS400, Concur, OnBase, Dayforce Multilingual may be preferred or required.

Responsibilities

Oversees the daily workflow of Operations.
Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained.
Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
Monitor costs and expenses to assist in budget preparation.
Prepare communications, such as memos, emails, invoices, reports and other correspondence.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Write and edit documents from letters to reports and instructional documents.
Create and maintain filing systems, both electronic and physical.
Manage accounts and perform light bookkeeping.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Anticipate the needs of others to ensure their seamless and positive experience.
Oversee facilities services and maintenance activities.
Organize and supervise other office activities (recycling, renovations, event planning, Blood drive etc.)
Ensure operations adhere to policies and regulations.
Tracking and issuing uniforms for all employees within Operations.
Performs other related duties as assigned.