2026-2027 - Advancement - Database Manager

Isidore Newman School•New Orleans, LA

About The Position

The Database Manager is responsible for the management of data entry , including updating constituent gift record s from donor s , parent s , students, and alumni , as well as related files in Raiser's Edge for internal and external audiences. The Database Manager is also responsible for producing reports, acknowledgement letters , tax letters , mailing lists, pledge letters, and fiscal year - end reporting. Data Management: Perform database functions including prompt and accurate daily gift entry, constituent changes like address and contact information, managing constituent gift record s , and running and w riting reports. Research and maintain current biographical data, including mailing address and business information, for all constituencies, including lost or deceased constituents . Manage data integrity projects as assigned, requiring research and analytical skills. Update the database with entries related to pledges, solicitation, and stewardship of donors ; be proactive in implementing new methods of coding to properly extract data and in researching contact information . Produce mailing lists for quarterly solicitations and bi-annual publication mailing Coordinate with other departments to ensure accuracy of contact information in academic database and agreement between databases. Analyze the needs of users and recommend solutions . Reporting: Daily gift processing Generate daily acknowledgments and quarterly pledge reminders related to the Annual Fund and capital gifts . Work closely with the Business Office to reconcile reports, ensuring accurate data and entries are reflected. Manage and produce year-end reporting, including Advancement Summaries, Audits, and INDEX. Manage the yearly report of gifts for the Annual Report to ensure 100% accuracy. Manage reports for donor endowment and scholarships . Update and send quarterly pledge letters. Generate development reports, financial reports, directory lists , and solicitation tracking . Produce mailing lists for use by Advancement Office and other institutional committees and groups . Create and maintain tracking systems, spreadsheets , and databases to support the Advancement Team . Serve as the l iaison between the Advancement O ffice and the Business Office, the T ech n ology D epartment , and outside vendors. Support G overnance , A dvancement , and Admissions C ommittee s as necessary .

Requirements

Proven experience in database management, structure and theory; Raiser's Edge preferred
High standards for accuracy and attention to detail
Proficiency in Micros oft Word, Excel, and PowerPoint; Adobe Creative Suite preferred
Cooperate with all staff members to alleviate peak workloads in other programs for which the department is responsible
Manage time and priorities in a fast-paced multitask environment
Demonstrate adaptability and the ability to work as a part of a team in a collaborative and pro-active manner
Provide positive leadership and demonstrate exceptional communication, problem solving and organizational skills
Continue to grow in his/her knowledge through on-going individual learning and pursuit of professional development opportunities

Responsibilities

Management of data entry
Updating constituent gift records from donors, parents, students, and alumni
Producing reports, acknowledgement letters, tax letters, mailing lists, pledge letters, and fiscal year-end reporting
Performing database functions including prompt and accurate daily gift entry, constituent changes like address and contact information, managing constituent gift records, and running and writing reports
Researching and maintaining current biographical data
Managing data integrity projects
Updating the database with entries related to pledges, solicitation, and stewardship of donors
Producing mailing lists for quarterly solicitations and bi-annual publication mailing
Coordinating with other departments to ensure accuracy of contact information in academic database and agreement between databases
Analyzing the needs of users and recommend solutions
Generating daily acknowledgments and quarterly pledge reminders related to the Annual Fund and capital gifts
Working closely with the Business Office to reconcile reports
Managing and producing year-end reporting
Managing the yearly report of gifts for the Annual Report
Managing reports for donor endowment and scholarships
Updating and sending quarterly pledge letters
Generating development reports, financial reports, directory lists, and solicitation tracking
Producing mailing lists for use by Advancement Office and other institutional committees and groups
Creating and maintaining tracking systems, spreadsheets, and databases to support the Advancement Team
Serving as the liaison between the Advancement Office and the Business Office, the Technology Department, and outside vendors
Supporting Governance, Advancement, and Admissions Committees as necessary