Database Integrity Specialist

Art and Wellness Enterprises • Bentonville, AR

4d • Onsite

About The Position

The Database Integrity Specialist is responsible for ensuring the accuracy, consistency, and reliability of donor and membership records across Crystal Bridges Museum of American Art and the Momentary. This role manages the processing of sponsorship gifts, gift agreements, and memberships while implementing efficient data entry and reporting practices. The Specialist exercises independent judgment in interpreting and applying financial and legally binding agreements, collaborates closely with the finance team to reconcile database records with financial systems, and safeguards organizational transparency. By maintaining high standards of precision and compliance, the Data Integrity Specialist plays a critical role in advancing the museum’s mission and strengthening stakeholder trust.

Requirements

• Bachelor’s degree from an accredited college or university or equivalent combination of education, training, and experience
• Demonstrated expertise in database and finance standards
• Ability to interpret complex financial agreements in accordance with law.
• Ability to understand and maintain the highest levels of confidentiality
• Exemplary written, verbal, and listening communication skills and a demonstrated ability to communicate technical data to a range of stakeholders
• Demonstrated proficiency in Microsoft Office and Microsoft Excel

Responsibilities

• Manage donor gift agreements with sound independent judgment, ensuring the accurate handling of high-value, confidential, and legally binding financial commitments.
• Oversee the allocation of funds to approved projects, maintaining rigorous standards for financial recordkeeping, reporting, and receipting.
• Ensure data integrity by auditing incoming records from web platforms, guest services, the call center, and the museum store to verify accurate financial processing and constituent information.
• Process and maintain donor records including gifts, pledges, and acknowledgment letters, ensuring timely and precise entry into the database.
• In collaboration with the Development team, ensure that payments are received, properly processed in accordance with gift agreements, and administer the creation and distribution of tax receipting and gift acknowledgements.
• Conduct regular audits of database content and departmental reports to safeguard accuracy, consistency, and compliance.
• Support financial reconciliation by preparing and validating contribution and gift reports in coordination with the finance team.
• Collaborate with the Data Strategy team during peak periods of membership acquisition, renewal, ticketing, and sales to maintain efficiency and reliability in CRM-driven processes.
• Assist with advanced reporting and analysis by supporting the Director of Data Strategy in fulfilling complex data requests and generating insights that inform organizational strategy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level