Data & Systems Analyst

Christian Academy School System•Louisville, KY

About The Position

The Data & Systems Analyst compiles, analyzes, and transforms complex data into actionable intelligence, ensuring accurate, timely, and reliable information across all schools and departments. This role executes critical daily data workflows, automates business processes, and resolves issues promptly. The position works closely with Admissions, the Business Office, Development, Academic Leadership, and Technology Services to ensure data accuracy, consistency, and availability across all platforms, while promoting Technology Services and the Christian Academy School System.

Requirements

A strong and clear Christian testimony with a mature and godly spirit
A daily example of the highest Christian virtue both in and out of school
A commitment to faithful attendance and support of a church whose beliefs are in agreement with the Christian Academy School System Statement of Faith
Agreement and belief that the Bible is the final authority concerning truth, morality, and the proper conduct of mankind
One or more years of relevant work experience (or equivalent)
Experience working with data systems, databases, or student information systems
Strong analytical, organizational, and problem-solving skills
Ability to manage recurring operational tasks reliably and accurately
Ability to present information in clear, concise, user-friendly formats
Strong communication and customer-service skills
Ability to find an answer when it is not immediately obvious

Responsibilities

Manage daily data workflows, including enrollment, withdrawals, student status updates, and class list maintenance
Maintain and administer the student information system (FACTS), including user accounts, security groups, and configurations
Ensure accuracy, integrity, and consistency of student, staff, and family data across systems
Perform regular audits and validations to identify and correct data discrepancies
Support admissions processes, including application tracking, enrollment processing, and communications
Generate and maintain daily, weekly, and monthly admissions and reenrollment reports
Build and maintain web forms supporting applications, registration, and school programs
Coordinate data needs for open houses, testing events, and enrollment campaigns
Translate complex data into clear reports, dashboards, and visualization.
Identify trends and patterns to support decision-making and strategic planning
Maintain standardized reporting processes to ensure consistency and reliability
Manage data integrations with external platforms (e.g., Naviance, ParentPulse, Rave)
Ensure timely and accurate data submissions for compliance and reporting requirements
Maintain and troubleshoot automated processes supporting schools and departments
Collaborate with vendors and internal teams to resolve integration issues
Execute time-sensitive processes aligned with the academic and admissions calendar
Support annual cycles, including re-enrollment and start- and end-of-year processes
Ensure all required reports and data submissions are completed accurately and on schedule
Generate communications tied to data events (e.g., enrollment updates, reports)
Partner with others to ensure accurate and timely communication with stakeholders
Provide support for data-related requests and system issues
Manage customer expectations throughout the lifecycle of requests and incidents
Follow escalation procedures and assist with root-cause analysis when issues arise
Engage vendors or external partners as appropriate to resolve system issues
Assist with documentation and continuous improvement of processes and procedures
Ability to maintain confidentiality in all aspects of the position
Ability to (independently) manage multiple recurring and deadline-driven tasks
Ability to work a flexible schedule, including summers and occasional evenings/weekends
Ability and willingness to participate in a 24/7 on-call rotation (about 1–2 weeks per month)
Ability to travel as needed between campus locations