Data Specialist

Boys & Girls Clubs of Manatee County Inc•Palmetto, FL

just now•Onsite

About The Position

Under the direct supervision of the Club Director, the Data Specialist has the general responsibility of entering Membership information and keeping membership files up to date and organized. This role is crucial for maintaining accurate membership, program, and attendance records within the RUBONIA COMMUNITY CENTER CLUB. The specialist will handle the entire registration process for members, manage scholarship lists and waiting lists, and ensure all data entry and filing are completed accurately and promptly. Communication with parents and the Club Director, as well as assisting with minimal front desk duties, are also key aspects of this position.

Requirements

This position is Part-Time.
High School Diploma or equivalent.
Valid State Driver’s License.
Must pass pre-employment background check and drug test.
Basic knowledge of Microsoft Office programs, including, but not limited to Word, Excel, and Access.
Basic knowledge of Microsoft Outlook.
Basic knowledge of proper filing procedures.
Experience in working with children and knowledge of youth development.
Strong Organization, Time Management Skills and ability to set Priorities.
Obtain strong Work Ethic, Positive Attitude, High Level of Energy and Flexibility.
Strong communication, Interpersonal skills, and Attention to Detail.
Must be comfortable performing multi-faceted projects in conjunction with day-to-day activities.
Required to stand, walk, and sit.
Able to use hands and fingers on a (computer) keyboard and other office equipment.
Lift and/or move up to 25 pounds occasionally during a standard 4 to 8 hour shift.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, and depth perception.

Nice To Haves

Ability to relate with children and parents, highly preferred.

Responsibilities

Working knowledge of basic clerical duties.
Demonstrates verbal and written communication skills.
Prepares, Compiles and Sorts Documents for data entry.
Check source documents for accuracy.
Verify data and correct data where necessary.
Enter data from source documents into prescribed computer database, files and forms.
Store completed documents in locked filing cabinet in designated location.
Demonstrates ability and aptitude in the decision making process.
Maintains general files, including permanent membership files and membership data.
Ensures that accurate membership, program and attendance records are being kept accurate and input into database.
Responsible for the daily clean-up of front counter area.
Lead the entire registration process for all members (any exceptions regarding registration will only be authorized by the Club Director).
Handle key registration times: Annual Membership (January), Summer Registration, Extended Teen Registration (starting the fall of 2016), Fall Registration and ongoing registration for available openings.
Maintain scholarship list (150 openings for scholarship members must attend for at least 3 days a week) and documentation (parents may email or fax documentation).
Maintain the waiting list and waiting list files, updating weekly on the computer and submitting to Club Director by the last day of each month for reporting purposes for county grants.
Complete all data entry for new members and maintain data for current members, including updates to files and the NFOCUS system.
Ensure all member change forms are submitted, entered, and then filed.
Make sure that any incomplete applications and what is needed to complete them so you can get the information from the parents.
Complete the ELC Report.
Print New Member Report each month and review.
Review all files for accuracy (ongoing-missing data).
Maintain office area.
File member files, ELC Reports, program reports and all other information that is pertinent to the infocus system.
Complete data entry for Program Attendance.
Manage and maintain all data related information, the database, files, records and/or binder.
Once members are entered, send a new member report list to Club Director.
Communicate data needs during the Club meetings.
Use email as your primary form of communication.
Communicate any parent communication that Club Director should have knowledge of to Club Director via email if the Club Director is not available.
Assist with minimal front desk duties as needed and requested by Club Director.