Data Manager ~ ONSITE

Tooele County•Tooele, UT

3d•Onsite

About The Position

Collects and administrates data for statics and modeling, performs analysis for quality of data, and assists in valuation of Real Property in Tooele County. Performs advanced clerical and technical duties related to field assessments, tax records, preparations of assessments and board of equalization hearings for real property. Provides difficult, technical, complex or specialized office support to appraisal teams which involves verification, gathering data, maintaining a variety of records and documents, and other pertinent information needed on real property for the county-wide property appraisal, assessment, and equalization programs. Will be cross trained in all duties of valuation/assessment of real property, including but not limited to collection of data, inspections, and appraisals of real property in Tooele County. SUPERVISION RECEIVED Works under the direct supervision of the Real Property Administrator/Chief Deputy Assessor or the County Assessor. SUPERVISION EXERCISED Data Compliance ESSENTIAL FUNCTIONS Discovers, inspects and appraises real property to estimate the fair market value for ad valorem purposes. Collects factual data from a variety of sources as required. Verifies or corrects county appraisal records via physical and/or aerial photography inspections to analyze and compare property characteristics between digital imagery and property inventory data. Processes a variety of appraisal forms. Scrubs sales, paying close attention to land guides and where adjustments need to be made to effective age and quality to ensure compliance with State Tax Commission audits. Trains and mentors Data Collectors and Appraisers in appraisal efforts and data compliance, entry, and verification to ensure quality standards. Performs customer service duties by answering questions and assists in completing appropriate forms. Understands and complies with all USPAP standards and Utah laws regarding ad valorem real property. Review of information and appraisals submitted by taxpayers for validity. Gathers and confirms data for computer assisted appraisal systems in compliance with mass appraisal requirements of the Uniform Standards of Professional Appraisal Practices (USPAP). Reviews valuation models to include all approaches to value (income, cost, etc.). Audits database under the direction of Real Property Administrator to develop and maintain appraisal standards and guidelines. Review relevant policy and recommend changes as needed. Give high attention to detail with excellent analytical skills. Performs analysis of data as required. Creates reports for data analysis using SQL and writing SQL queries. Performs other duties as assigned. Performs clerical duties in connection with an appraisal including transferring data into CAMA (PUMA) system; converts field notes to sketching software or CAMA (PUMA); converts building plan specifications to sketching software or CAMA (PUMA). Reviews, measures, and verifies scale drawings, calculations and all related information used in the appraisal of commercial, residential, and land. Acts as a liaison between the Auditor's Office and the Assessor's Office. Performs assigned equalization duties and procedures; works with the Auditor's Office during Board of Equalization. Updates data for subdivisions; subdivision lists and maps, homes, PUD's communities, etc.; reviews information; interprets aerial photography to identify property attributes; performs appraisal data input; assures accuracy of information related to codes, etc. Review and process legal documents involving parcel cuts and combinations. Assists appraisers with the collection of sales information by receiving and researching sales survey forms; reviews property deeds; tracks sales on spreadsheets and in CAMA (PUMA) system. Reviews, process, edits, and computer enters information impacting changes to property data from multiple sources, i.e., Researches and assembles information from a variety of sources for use in the appraisal process; locates property which has not been assessed and follows established procedures to make remedies and corrections. Prepares, receives, and reviews homeowner residential exemption forms and applications; contacts homeowners; determines accuracy and validity of applications; processes applications according to established methods and procedures; Manages database and/or spreadsheet files. Acts as an information source to property owners and other interested parties in the office and over the telephone. Performs difficult, complex technical and /or specialized support work which requires the exercise of independent judgment, the application of technical skills and knowledge of detailed or specialized activities related to the department; Performs other related duties as required.

Requirements

Graduation from high school or equivalent
Two (2) years of advanced experience in real estate, construction industry, real property appraising, or customer service related to above duties
Working knowledge of all levels of office procedures and policies related to the office of county assessor
basic policies and procedures related to the appraisal process
basic appraisal concepts and terminology
advanced data analytics
advanced data management and retrieval
office machines and equipment, including computers, and data entry
inter-relationships of the various departments of county government
greenbelt rules and regulations
legal descriptions
techniques for dealing with the public, in person and over the telephone.
Ability to Performing specialized appraisal and office support work
communicate effectively, verbally and in writing
ability to perform routine mathematical calculations using percentages and fractions
ability to apply and explain rules, policies, and procedures
organizing, maintaining, and researching departmental files
ability to develop effective working relationships with supervisors, subordinates, the public, and those contacted in the course of the work
basic map reading
using initiative and independent judgment within established procedural guidelines
organizing own work, setting priorities and meeting critical deadlines
contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Must be able to perform a high volume of work while maintaining accuracy and adhering to statutory regulations and deadlines.
Must possess a valid Utah driver's license
Must successfully complete all necessary Utah State Tax Commission ad valorem courses within 24 months of hire date.
Incumbent shall: be of good moral character; demonstrate honesty, competency, integrity, and truthfulness; conduct their professional duties and activities in a manner that reflects credit upon themselves, their profession, and the organization.

Nice To Haves

An appraisal license and/or knowledge in working with databases such as SQL are an added advantage.

Responsibilities

Discovers, inspects and appraises real property to estimate the fair market value for ad valorem purposes.
Collects factual data from a variety of sources as required.
Verifies or corrects county appraisal records via physical and/or aerial photography inspections to analyze and compare property characteristics between digital imagery and property inventory data.
Processes a variety of appraisal forms.
Scrubs sales, paying close attention to land guides and where adjustments need to be made to effective age and quality to ensure compliance with State Tax Commission audits.
Trains and mentors Data Collectors and Appraisers in appraisal efforts and data compliance, entry, and verification to ensure quality standards.
Performs customer service duties by answering questions and assists in completing appropriate forms.
Understands and complies with all USPAP standards and Utah laws regarding ad valorem real property.
Review of information and appraisals submitted by taxpayers for validity.
Gathers and confirms data for computer assisted appraisal systems in compliance with mass appraisal requirements of the Uniform Standards of Professional Appraisal Practices (USPAP).
Reviews valuation models to include all approaches to value (income, cost, etc.).
Audits database under the direction of Real Property Administrator to develop and maintain appraisal standards and guidelines.
Review relevant policy and recommend changes as needed.
Give high attention to detail with excellent analytical skills.
Performs analysis of data as required.
Creates reports for data analysis using SQL and writing SQL queries.
Performs other duties as assigned.
Performs clerical duties in connection with an appraisal including transferring data into CAMA (PUMA) system; converts field notes to sketching software or CAMA (PUMA); converts building plan specifications to sketching software or CAMA (PUMA).
Reviews, measures, and verifies scale drawings, calculations and all related information used in the appraisal of commercial, residential, and land.
Acts as a liaison between the Auditor's Office and the Assessor's Office.
Performs assigned equalization duties and procedures; works with the Auditor's Office during Board of Equalization.
Updates data for subdivisions; subdivision lists and maps, homes, PUD's communities, etc.; reviews information; interprets aerial photography to identify property attributes; performs appraisal data input; assures accuracy of information related to codes, etc.
Review and process legal documents involving parcel cuts and combinations.
Assists appraisers with the collection of sales information by receiving and researching sales survey forms; reviews property deeds; tracks sales on spreadsheets and in CAMA (PUMA) system.
Reviews, process, edits, and computer enters information impacting changes to property data from multiple sources, i.e., Researches and assembles information from a variety of sources for use in the appraisal process; locates property which has not been assessed and follows established procedures to make remedies and corrections.
Prepares, receives, and reviews homeowner residential exemption forms and applications; contacts homeowners; determines accuracy and validity of applications; processes applications according to established methods and procedures; Manages database and/or spreadsheet files.
Acts as an information source to property owners and other interested parties in the office and over the telephone.
Performs difficult, complex technical and /or specialized support work which requires the exercise of independent judgment, the application of technical skills and knowledge of detailed or specialized activities related to the department;
Performs other related duties as required.