DATA MANAGEMENT SPECIALIST-OSP

University of Alabama at Birmingham • University, MS

63d • $50,050 - $81,330

About The Position

The Data Management Specialist-OSP plays a key role in supporting the Office of Sponsored Programs mission by serving as the initial point-of-contact for incoming funding submissions, including federal, nonprofit, and industry-sponsored proposals. This position is responsible for identifying the type of submission, verifying the presence and completeness of required documents, ensuring the accuracy of provided information, and maintaining overall quality standards prior to formal institutional review and action related to sponsor.

Requirements

• Bachelor's degree or equivalent experience in research administration, business, public administration, or related field, and five (5) years of related experience required.
• Work experience MAY substitute for the education requirement.

Nice To Haves

• Experience with eRA systems in a higher education setting preferred
• Experience working in a university or academic medical center setting preferred

Responsibilities

• Reviews and identifies the type of funding action upon intake and can determine and initiate the action items needed.
• Verifies the inclusion of all required components based on sponsor guidelines and internal policy (e.g., budget, scope of work, compliance forms, institutional approvals).
• Performs initial quality control checks to ensure accuracy and completeness of system information, including project dates, personnel roles, budget figures, and regulatory requirements.
• Communicates with principal investigators, department administrators, and OSP staff to resolve discrepancies or request missing information.
• Maintains and updates tracking systems for submissions, awards and post-award activity.
• Supports the development and refinement of intake and quality control procedures and templates.
• Stays current on sponsor requirements and institutional policies.
• Assists in preparing regular reports and metrics on proposal volume and quality issues identified at intake
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees