Data Entry Clerk - Royal City (Internal only)

Inspire•Royal City, WA

13h•Onsite

About The Position

Position is responsible for entering data and generating reports for the database program. Will work closely with program personal in the collection and centralization of specified data information to include but not be limited to confidential family and child information. The ability to prepare correspondence, maintain inventory and a variety of general clerical duties. Distinguishing Characteristics Inspire Development Centers provides Early Childhood Education (ECE) and social services to more than 4000 children, in center based and home based setting, at more than 25 Child Development Centers (CDC) throughout the State of Washington. Inspire provides services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to: Regional Head Start (RHS), Migrant Seasonal Head Start (MSHS), Early Childhood Education and Assistance Program (ECEAP) and Early Head Start (EHS). The agency is required to meet an annual quota of non-federal share (in-kind) funds. A large majority of children’s first language is Spanish. Supervisory and Other Relationships Data Entry Clerk reports to the Center Manager, and works closely with Center Staff, Parents and with and around children. Examples of Essential Duties and Accountabilities The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

Requirements

High School Diploma or General Educational Development (GED) certificate
English/Spanish bi-lingual fluency
Excellent communication and interpersonal skills
Excellent problem-solving and decision-making skills
Understanding of the interrelationships between services and systems
Ability to learn new tasks quickly and efficiently
Ability to handle multiple tasks simultaneously and meet deadlines
Ability to gather data for reports
Strong customer service focus
Ability to work with culturally diverse population
Proficiency with personal computer, including Microsoft Office
Accurate data entry and recordkeeping skills
Must be at least 18 years of age
Valid Washington State driver’s license
Must pass initial and periodic criminal and background check
Must pass initial and periodic Department of Early Learning (DEL) background check
Must pass initial and periodic employee health clearance; (present it within forty-five (45) days of employment)
Current Food Handler card; (obtain the training within thirty (30) days of employment)
Current First Aid / CPR cards, (obtain the training within thirty (30) days of employment)
Subject to initial and periodic TB screen
Human Immunodeficiency Virus (HIV / AIDS) training, (obtain the training within thirty (30) days of employment)
Blood Borne Pathogen training, (obtain the training within thirty (30) days of employment)
Subject to random drug screen
Must sign a Confidentiality Agreement
Must complete and sign a Conflict of Interest Disclosure Statement on an annual basis

Nice To Haves

Ability to maintain effective working relationship with fellow employees, program recipients, school district personnel, and the general public.
Type 40-50 words per minute.
Ability to perform administrative responsibilities.

Responsibilities

Collect, enter/input and dispose of client and center information in the Data Base.
Generate data information reports to appropriate personnel, as requested.
Maintain a functional filing system for project related activities, referrals, contracts, reports, family records, and in-kind documentation.
Assist in answering telephones and route incoming call to appropriate personnel or take messages as necessary.
Assist center personnel in all areas of clerical support as necessary.
Assist in performing general office tasks and assist in classrooms as needed i.e., USDA, timesheets, and take meeting minutes.
Shows interest in furthering professional growth by attending staff meetings, workshops, seminars, and additional training.
Maintains confidentiality of program and client related information at all times.
Perform all other duties as assigned.