Data Entry Clerk

Aston Carter•City of Albany, NY

2d•$17 - $20•Onsite

About The Position

The Data Entry Clerk supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email, with occasional phone calls as needed. The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.

Requirements

1–3 years of experience in data entry, accounts payable support, or administrative roles
College degree required
Strong written communication skills, especially professional email correspondence
High attention to detail and accuracy
Basic to intermediate proficiency with Microsoft Excel and other office tools
Comfortable working in fast-paced, transactional environments

Nice To Haves

Prior exposure to Accounts Payable or finance operations
Experience using Workday or similar ERP systems
Strong organizational and filing skills
Ability to prioritize tasks and follow up independently

Responsibilities

Communicate with vendors primarily via email to provide payment updates and request information.
Follow up on missing or unclear invoice details to support timely processing.
Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.
Enter invoices into the Workday system accurately and efficiently.
Spot-check entered data for accuracy and completeness.
File and organize paper and electronic records once invoices are entered.
Support the AP team with general administrative tasks as needed.