Data & Document Management Analyst

QED National-posted 2 months ago
$35 - $40/Yr
Hybrid • Bronx, NY
101-250 employees
Administrative and Support Services
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This Fortune 500 Utilities Company is looking for a Data & Document Management Analyst to provide data reports and visualizations, manage various SharePoint sites, maintain internal network drives, and administer document management software. The Data & Document Management Analyst will also be required to write procedures in support of the various programs and software utilized by the group. The Analyst shall be proficient in MS Suite (Excel, Word, PowerPoint, Visio), Windows computer use, and file operations is essential.

  • Maintain and update database of specifications, SharePoint, Spark (client's AI platform) and other software(s).
  • Follow up with Gas Operations personnel and ensure all inquiries are managed in a timely manner.
  • Prepare and revise Company specifications in conformance with PSC, DOT, OSHA and other laws and regulations, and peer check the same for other authors.
  • Provide interpretation of specifications and codes.
  • Support R&D projects and industry developments associated with gas construction, distribution, and maintenance.
  • Create, update, or revise excel macros and queries as needed.
  • Field observations may be required.
  • Familiarity with Federal, State, and Local gas regulations and PHMSA requirements, a big plus.
  • Capable of exercising independent judgment and making sound decisions.
  • Capable of preparing and presenting to teams in meetings.
  • Computer proficiency required.
  • MS Office 365 Suite (Word, Excel, OneNote, PowerPoint, Visio, OneDrive, and SharePoint (Classic & Cloud based) experience required.
  • Extensive knowledge of Word and Excel.
  • Must be well-organized, detail-oriented, and flexible to manage multiple assignments.
  • Capable of managing and maintaining SharePoint site.
  • Strong interpersonal skills with the ability to interact with personnel on all levels.
  • Strong organizational and administrative skills required.
  • Strong written and verbal communication skills required.
  • Working knowledge of or proficiency in SQL, Network Drives and applications, advanced file operations, AutoCAD, Adobe Professional and AI platforms such as API and CES.
  • Ability to create and assist customers in the creation and revision of training documents.
  • Ability to train and support internal customers in departmental procedures and tools (document management system and software).
  • Project Management skills a big plus.
  • Working knowledge of NAVEX, more specifically PolicyTech a big plus.
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