Data & Accreditation Specialist

Columbus State Community College•Columbus, OH

11d

About The Position

The Data & Accreditation Specialist provides administrative and technical support for data communication, accreditation documentation, and departmental communication activities within the Office of Strategic Initiatives & Assessment. This position focuses on organizing digital files, maintaining calendars and templates, formatting reports, and assisting with survey and event logistics. Working closely with the Student Success Analyst, Accreditation leadership, and the Student Insight team, the Specialist helps ensure that institutional evidence (documents that support claims and arguments in institution’s accreditation reports), reports, and communications are current, accurate, well organized, and accessible. This role also helps format assessment and student feedback data into clear visuals, summaries, and documentation that inform accreditation narratives and continuous improvement cycles. Operations & Administrative Support Provides logistical, documentation, and communication support to ensure efficient operations and consistent presentation of institutional materials and events. Maintains templates, communication assets, and documentation for consistency, branding, and accessibility. Formats reports, data visuals, charts, and presentations for accreditation and campus communications using pre-designed templates. Proofreads and edits documents and presentations for accuracy and professionalism. Maintains the department’s Teams/SharePoint and shared drives, ensuring organized folders, proper permissions, and easy access to finalized documents templates, and shared resources. Schedules meetings, manage RSVPs, send reminders, and coordinate logistics with facilitators and presenters. Compiles attendance or feedback summaries and upload post-event materials. Provides on-site or virtual meeting support as needed. Ensures that communication products and materials meet department standards for accuracy, accessibility, and presentation quality. Accreditation Documentation & Collaboration Supports accreditation by organizing and maintaining evidence documentation and archives. Serves as the point person for Accreditation SharePoint and other documentation platforms—organizing folders, managing permissions, and maintaining document libraries. Maintains accreditation calendars, submission logs, institutional accreditation-related directory and distributions lists, and related tracking tools to support recurring reporting and documentation cycles. Collaborates with and assist departments with locating appropriate documents; and access, uploads, and troubleshooting within shared repositories. Manages version control and file organization to ensure current, validated, and well-documented records. Collects and formats content from subject matter experts for SharePoint or report updates using approved templates. Archives, labels, and maintains institutional reports and evidence artifacts for accessibility and long-term reference. Ensures documentation practices align with accreditation standards and support continuous improvement processes. Reviews accreditation and consumer information websites to maintain currency, accuracy, accessibility, and quality of information. Supports the work of the Accreditation Steering Committee by setting up, attending, documenting, and following up on all steering committee meetings. Institutional Survey Support Provides administrative support for collegewide survey coordination and documentation. Collaborates with the Student Insight team on student surveys, engagements and feedback forums. Assists with logistics and communications for institutional surveys (e.g., Trellis, CCSSE). Prepares and sends student reminders, incentive notifications, and related correspondence. Tracks participation and maintain survey documentation and results Culture of Respect Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community

Requirements

Associate’s degree in communication, Business Office Technology, Information Management or a related field.
One (1) year of experience in administrative support, document management, or information coordination.
An appropriate combination of education, training, coursework and experience may qualify a candidate.
State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Responsibilities

Provides logistical, documentation, and communication support to ensure efficient operations and consistent presentation of institutional materials and events.
Maintains templates, communication assets, and documentation for consistency, branding, and accessibility.
Formats reports, data visuals, charts, and presentations for accreditation and campus communications using pre-designed templates.
Proofreads and edits documents and presentations for accuracy and professionalism.
Maintains the department’s Teams/SharePoint and shared drives, ensuring organized folders, proper permissions, and easy access to finalized documents templates, and shared resources.
Schedules meetings, manage RSVPs, send reminders, and coordinate logistics with facilitators and presenters.
Compiles attendance or feedback summaries and upload post-event materials.
Provides on-site or virtual meeting support as needed.
Ensures that communication products and materials meet department standards for accuracy, accessibility, and presentation quality.
Supports accreditation by organizing and maintaining evidence documentation and archives.
Serves as the point person for Accreditation SharePoint and other documentation platforms—organizing folders, managing permissions, and maintaining document libraries.
Maintains accreditation calendars, submission logs, institutional accreditation-related directory and distributions lists, and related tracking tools to support recurring reporting and documentation cycles.
Collaborates with and assist departments with locating appropriate documents; and access, uploads, and troubleshooting within shared repositories.
Manages version control and file organization to ensure current, validated, and well-documented records.
Collects and formats content from subject matter experts for SharePoint or report updates using approved templates.
Archives, labels, and maintains institutional reports and evidence artifacts for accessibility and long-term reference.
Ensures documentation practices align with accreditation standards and support continuous improvement processes.
Reviews accreditation and consumer information websites to maintain currency, accuracy, accessibility, and quality of information.
Supports the work of the Accreditation Steering Committee by setting up, attending, documenting, and following up on all steering committee meetings.
Provides administrative support for collegewide survey coordination and documentation.
Collaborates with the Student Insight team on student surveys, engagements and feedback forums.
Assists with logistics and communications for institutional surveys (e.g., Trellis, CCSSE).
Prepares and sends student reminders, incentive notifications, and related correspondence.
Tracks participation and maintain survey documentation and results
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community