Customer Service Representative

United Finishes, LLC

1d•Onsite

About The Position

The Customer Service Representative plays a critical role in supporting customer satisfaction and operational efficiency by serving as a primary point of contact for customers, field teams, and vendors. This position is responsible for coordinating service-related activities, resolving customer concerns, and ensuring accurate and timely communication throughout the installation and service process. Success in this role means customer requests are handled efficiently, service issues are resolved accurately, and coordination between customers, field teams, and internal departments supports timely project completion and a positive customer experience.

Requirements

High school diploma or equivalent.
Strong customer service and problem-solving skills.
Effective written and verbal communication skills.
Basic computer proficiency, including Microsoft Outlook and general office systems.
Strong organizational skills with the ability to manage multiple tasks and priorities.
High attention to detail in both written and verbal communication.
Ability to work independently and collaboratively in a team environment.
Must be legally authorized to work in the United States.

Nice To Haves

Prior experience in customer service, scheduling, or service coordination.
Experience working with ERP or service management systems (e.g., RFMS).
Experience supporting construction, flooring, or home services environments.
Experience working in a high-volume, fast-paced environment.

Responsibilities

Serve as a primary point of contact for customers, field inspectors, vendors, and internal teams regarding service-related inquiries.
Manage a high-volume caseload of customer requests, ensuring timely and professional communication and resolution.
Support customers throughout the installation and service process, providing updates and guidance as needed.
Review and process inspection reports to facilitate repairs and service resolutions.
Coordinate and schedule service appointments to address customer concerns.
Enter and maintain accurate data within internal systems (e.g., RFMS and ERP systems).
Partner with internal teams to move jobs through the system and ensure accurate job setup and processing.
Communicate with operations regarding product reselects and inventory impacts, including potential material returns.
Identify, troubleshoot, and resolve customer service issues in a timely and professional manner.
Assist with cycle count processes and support inventory accuracy efforts as needed.
Analyze workflows and identify opportunities for process improvement and efficiency.
Collaborate with leadership and cross-functional teams to support best practices and continuous improvement.
Maintain organized records of customer interactions, service requests, and resolutions.
Promote and support a safe, injury-free work environment.
Other duties as assigned.