Customer Service Representative

City of Overland Park, KS-posted about 1 month ago

$21 - $23/Yr

Full-time • Entry Level

Onsite • Overland Park, KS

Executive, Legislative, and Other General Government Support

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The City of Overland Park has a full-time Customer Service Representative position available in the Planning & Development Services Department. SUMMARY: Provides customer service and administrative support for the Community Services Division. Answers the telephone and assists the general public. Processes fees for various applications; maintains case files; enters appropriate information into case tracking software and creates correspondence as requested by staff. Performs general office duties as needed.

Provides customer service and administrative support for the Community Services Division via telephone, emails and walk-ins.
Greets visitors. Directs customers to the appropriate location or department for service.
Process and track citizen requests for service in a work management system.
May act as a receptionist; answers the telephone and waits on the general public; provides routine and general information on department and City policies and procedures as required; refers telephone calls to appropriate department personnel. May receive, sort and distribute mail.
Types and proofreads a variety of routine to complex documents including general correspondence, reports, memos, letters and forms. Maintains the divisions files.
Assign the Planning and Development Services Department's on-line customer requests to the responsible division.
Assists customers with filling out applications for various permits such as rental registration, temporary food service, food establishment and public or semi-public swimming pools.
Processes fees for various applications. Maintains applications and forms. Checks for necessary updates. Serves as a notary public.
Enters appropriate information into case tracking software regarding permits and complaints. Receives and sorts mail, and responds to Community Service emails.
Performs a wide variety of clerical work including typing, maintaining files, handling record requests, printing and posting conference room schedules, scheduling conference rooms for meetings and ordering and setting up meals for various meetings.
May assist the Senior Customer Service Representative(s) and the Administrative Support Supervisor with making travel and meeting arrangements. May also help with the preparation and distribution of agenda items, packets, and the recording of meeting minutes.
May maintain calendars and schedules of activities, meetings and various events; sets up meetings and appointments; coordinates activities with other City Departments, the public and outside agencies; and ensures that meeting facilities are prepared.
Processes purchasing information; order and maintain office supplies and reconcile invoices.
May maintain records of materials, supplies, equipment, and services obtained. May contact vendors for price quotes, to place orders, expedite delivery, and reconcile invoices. May prepare purchase orders, process payments, and update fixed asset files.
Performs miscellaneous and general office duties as needed.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks.
Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Basic education which includes courses in typing, general office practices, office machines, customer service and business communications or an equivalent combination of education and work experience.
Required to obtain and maintain a notary public.
Two years of clerical/customer support experience.
Oral and written communication skills
Basic math and accounting skills
Analytical skills
Organizational skills
Typing skills
Listening skills
Customer service skills (in person and over phone)
Proofreading skills
Must have a working knowledge of windows-based word-processing and spreadsheet software applications. Preference for Google, Word and Excel.
Ability to recognize and protect confidential information
Ability to organize files and effectively retrieve
Logical reasoning; sound judgment; and the ability to deal with sensitive situations in a tactful, empathetic manner
Alpha and numeric recognition
Ability to read and comprehend City codes, permit applications, and file information
Ability to comprehend computer software principles
Ability to compute basic math computations
Ability to work in a hectic environment with many interruptions
Ability to meet specific deadlines
Hand and eye coordination adequate to input computer, calculator, typewriter, copy and fax machine, cash register, credit card machine, scanner, and microfilm reader
Ability to make and receive phone calls
Ability to distinguish colors
Ability to lift 20 pounds and transport 5 feet.
Must successfully pass a background check, drug screen, physical exam and essential functions test.
All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

Full-time

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