CUSTOMER SERVICE REPRESENTATIVE 2

Arizona Department of Administration•Phoenix, AZ

3d•$18

About The Position

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov [https://des.az.gov/]; or click on the link here [https://www.youtube.com/watch?v=m1YUmZRfgqU] to view ‘Our DES’ video. Come join the DES Team! The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence. DES is seeking an experienced and highly motivated individual to join our team as a Customer Service Representative 2 with the Rehabilitation Services Administration (RSA). This position is responsible for greeting visitors, answering phone calls, and referring callers to the appropriate staff, providing customer service and information about RSA programs, maintaining the front desk, interview rooms, and resource room. Additional responsibilities include managing of incoming referrals for vocational rehabilitation services statewide and assisting staff in office by processing mail, ordering office supplies, maintaining state vehicles, and completing meeting minutes. Travel will be required for State business. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).

Requirements

Knowledge of program rules, policies, customer service principles, and related procedures
Knowledge of the English language, including grammar, spelling, and effective communication
Knowledge of administrative procedures, including office systems, file management, and computer software such as Microsoft Office Suite, internet applications, and email
Skills in active listening and effectively communicating with others
Skills in following written and verbal instructions
Skills in gathering information, maintaining case files, and completing complex reports
Skills in critical thinking and problem-solving
Ability to operate standard office equipment efficiently
Ability to communicate effectively and demonstrate strong reading comprehension
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

Greet visitors, provide customer service, maintain the front desk, interview rooms, and resource room.
Answer phone calls and refer callers to the appropriate staff, provide information about RSA programs, assist with walk-ins and client appointments, and notify staff of their arrival to the office.
Management of incoming referrals for vocational rehabilitation services statewide.
Order office supplies, maintain state vehicles, process travel claims, complete meeting minutes, and assist the program supervisor with hiring.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities