Customer Service Advisor

Briggs Industrial Solutions

7d•Onsite

About The Position

The Customer Service Advisor is the key link between service team members and customers, providing day-to-day oversight, direction, interaction and support to the Service Department within the assigned location. Ensures all Briggs Industrial Solutions standards are adhered to and executed consistent with company direction.

Requirements

Excellent customer service and multi-tasking skills
Strong communication skills with ability to work between the technician(s) and the customer(s) to ensure jobs are completed with accuracy and on time
High attention to detail, to include precise data entry
Ability to work with a high sense of urgency in a dynamic, fast-paced environment
Thorough knowledge of all systems, procedures, techniques, equipment, operations, standards and reports that apply to service operations
Ability to work with minimal supervision and with the company systems
Proficient in all MS Office products, including Word, Excel and PowerPoint
High school diploma required
5+ years of customer service, operations, or similar work experience preferred
Prior experience in processing service orders, invoices, purchase orders, budget expense tracking and payroll preparation preferred

Nice To Haves

Technical school and/or college degree preferred

Responsibilities

Actively create and maintain a positive and professional experience for internal/external customers; reflective of the Company’s standards and core values
Dispatch, assign and monitor technicians to service calls in compliance with Company policy and based on technical certification levels and/or skillset and proactively communicate with external customers to update technicians scheduling, service repair completions, quotations, delays, etc.
Monitor the progress and productivity of technicians on a weekly and monthly basis using the business system tools provided
Verify unit information and repair description submitted by external customers for Technicians to efficiently order parts required to complete repair
Communicate with customers when additional product support opportunities are identified by technicians and secure approval to proceed with quotation and or completion
Request purchase orders from external purchase order required customers for service repair payment and partner with Service Auditors to accurately complete invoicing / purchase order details
Issue Purchase Orders to vendors for supplies and sublet labor expense for repairs to the customer and enter the item on service repair order for Accounts Payable
Ensure execution from beginning to end of Operational Maintenance, Guaranteed Maintenance & Long Term Maintenance Agreement services, to include internal and external customer billing and preparing / submitting necessary reporting for accounts
Verify van maintenance schedules and tracking by VIN and technician ID to ensure service van fleet is fully operational
Review inactive service repair orders to avoid delays in repairs or invoicing
Ensure repairs, time posting and work orders are accurately completed to meet department key performance indicator (KPI) metrics
Partner with the Service Department leadership to coach underperforming technicians to achieve performance improvement
Support sales team members with quote preparation and tracking of service-related work
Partner with cross functional partners (Sales, Rental, Parts, etc.) to ensure the service department is in alignment with the Organization in all processes and direction, including but not limited to Accounts Receivable and Accounts Payable
Answer and respond to general phone and email inquiries.
Perform other related duties as assigned