Customer Experience Coordinator (Lead) - Allen, TX

Veterinary Emergency Group (VEG)•Allen, TX

1d•Onsite

About The Position

As a Lead Customer Experience Coordinator, you’ll guide pet parents through every step of their VEG experience, setting the standard for outstanding customer care. You’re passionate about creating memorable, positive experiences for our customers, but as the lead of the Customer Experience Coordinator (CEC) team, you take it further by mentoring and inspiring others to do the same. Your goal is to exceed expectations—from a customer’s first phone call to their entire visit to VEG—and beyond. While constantly looking for new ways to elevate the customer experience, you’ll bring energy, warmth, and an excitement to your role of coaching others, giving you the opportunity to grow in unexpected and rewarding ways as a team member and a leader.

Requirements

2+ years of experience in a customer service role; 1+ year of experience mentoring or managing others
Advanced knowledge of computer programs and practice management software
Highly organized, a strong multitasker with a keen attention to detail
Analytical by nature, able to read and comprehend various metrics and create recommendations based on findings
High emotional intelligence; you can read a room and plan and act accordingly
Adaptable and amenable to high stakes environments
A strong customer service mindset
Strong leadership and communication skills, able to inspire and mentor others
Must be willing to work in a noisy environment with strong or unpleasant odors.
Availability to work nights, weekends, and holidays on a rotating or as needed basis based on hospital needs
Work well in a fast-paced environment with people from all backgrounds and different personality types

Responsibilities

Collect and assess customer experience data (phone conversions, reviews, surveys) to identify trends, make actionable recommendations, and share with the team to continuously improve service
Lead the CEC team through scheduling, training, mentoring, and performance feedback to ensure exceptional service
Partner with hospital leadership to align clinical and non-clinical teams for a seamless customer experience
Oversee daily operations—including end-of-day reports, open invoices, VEG Cares grants, and online reputation
Greet every customer warmly, whether in person or over the phone, ensuring urgent calls reach a doctor immediately and hospital flow and wait times are mo Monitor hospital flow and wait times are monitored to remove bottlenecks
Elevate the customer experience by providing comfort through thoughtful touches, empathetic listening, quick resolution of concerns, and compassionate guidance on delicate topics such as financial options or end-of-life decisions
Foster ongoing connections with customers by following up after visits, inviting participation in their pet’s care, and capturing special moments

Benefits

Competitive compensation, including base and 401K match
Comprehensive health and wellness benefits that start on day one, including QPR training and access to free therapy or counseling
Based on your role, you may be eligible for equity after one year of full time, active employment with VEG, so you can share in our growth and success
A BIG focus on learning and growth, from VEG-created clinical and leadership programs to unlimited ER CE + travel stipend (no really!). Full-time credentialed VEGgies receive a $2,500/year travel stipend. Full-time uncredentialed VEGgies receive a $1,000/year travel stipend.
Clinical student loan repayment so you don’t need to worry about your student debt
Paid parental leave, up to 10 weeks at 100% of regular salary and inclusive fertility and family-building care for all types of families
Flexible work schedules to support your life outside of work
Generous employee referral program, so our awesome people can bring in more awesome people
And the little (big) things, like comfy scrubs, cool VEG swag, and food in the fridge for when you’re hungry

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