Curriculum & Instruction Administrative Assistant

Esc Region 8•Pittsburg, TX

18h

About The Position

QUALIFICATIONS High School Diploma Three Years clerical experience preferred Experience using email, word processing, and office computer applications Electronic file management experience Strong organizational, communication, public relations, and interpersonal skills Any acceptable variations of the above as approved by the Executive Director Recommended by ESC Executive Director CENTER RESPONSIBILITIES Process all personal timekeeping, travel reporting and other paperwork in a timely manner Maintain professional attire and grooming appropriate for specific job position Demonstrate punctual and regular attendance on the job Report for work ready to perform responsibilities Support the mission, goals, and objectives of the ESC Uphold and adhere to safety rules and policies of the ESC Perform professional responsibilities as required by ESC policies, processes, and procedures Meet proficiency levels of required technology skills as outlined by supervisor Incorporate appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor Exhibit professionalism in all situations at the ESC Develop collaborative and positive relationships with schools and co-workers Exhibit planning and leadership on assigned tasks and projects Ability to take initiative and exhibit innovative thinking Keep supervisor advised of all pertinent financial and operations business Ability to handle constructive criticism in a positive manner Evidence of following-up and following-through with services Evidence of professional loyalty Other duties as assigned by supervisor DEPARTMENT RESPONSIBILITIES Ability to handle and see to completion multiple projects simultaneously and on deadline Ability to take personal initiative and assume ownership for projects and work Demonstrate positive attitude with excellent interpersonal skills Willing to work as a member of a team but also independently Uphold confidentiality of the information processed in all work, if required Respond to district and campus personnel with an attitude of service Attend all departmental staff meetings and general staff meeting Adhere to the policies and procedures of Region 8 ESC Contribute to the accomplishment of departmental, Leadership & Instruction Team, and organizational goals POSITION RESPONSIBILITIES Support the vision, mission, and beliefs of Region 8 ESC Attend and contribute to department meetings Process requisitions and purchase orders for department Incorporate appropriate technology in daily work and exhibit continual growth in technologies Communicate with the public, teachers, and other staff, answer the telephone, relay messages, answer questions according to prescribed procedures, open and distribute mail, and collect information Type and maintain files of correspondence, reports, office records Prepare and disseminate reports, records, forms and correspondence Maintain appropriate documentation as outlined in the grant. Compile information and statistics for reports requested by the Texas Education Agency Maintain a filing and record system escWorks - Maintain workshop information for consultants and coordinators (including but not limited to, preparation, setup, registration, and cleanup) Track center expenditures against the grant budget. Perform other duties as assigned by the Deputy Executive Director and/or Executive Director SPECIAL ASSIGNMENTS Additional projects as assigned by supervisor or Executive Director TERMS OF EMPLOYMENT Up to 226 working days This is an at-will employment position. In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing FUNDING SOURCE Locally funded Grant funded - Grant funded positions may not exist past the end date.

Requirements

High School Diploma
Experience using email, word processing, and office computer applications
Electronic file management experience
Strong organizational, communication, public relations, and interpersonal skills

Nice To Haves

Three Years clerical experience preferred
Any acceptable variations of the above as approved by the Executive Director
Recommended by ESC Executive Director

Responsibilities

Process all personal timekeeping, travel reporting and other paperwork in a timely manner
Maintain professional attire and grooming appropriate for specific job position
Demonstrate punctual and regular attendance on the job
Report for work ready to perform responsibilities
Support the mission, goals, and objectives of the ESC
Uphold and adhere to safety rules and policies of the ESC
Perform professional responsibilities as required by ESC policies, processes, and procedures
Meet proficiency levels of required technology skills as outlined by supervisor
Incorporate appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
Exhibit professionalism in all situations at the ESC
Develop collaborative and positive relationships with schools and co-workers
Exhibit planning and leadership on assigned tasks and projects
Ability to take initiative and exhibit innovative thinking
Keep supervisor advised of all pertinent financial and operations business
Ability to handle constructive criticism in a positive manner
Evidence of following-up and following-through with services
Evidence of professional loyalty
Other duties as assigned by supervisor
Ability to handle and see to completion multiple projects simultaneously and on deadline
Ability to take personal initiative and assume ownership for projects and work
Demonstrate positive attitude with excellent interpersonal skills
Willing to work as a member of a team but also independently
Uphold confidentiality of the information processed in all work, if required
Respond to district and campus personnel with an attitude of service
Attend all departmental staff meetings and general staff meeting
Adhere to the policies and procedures of Region 8 ESC
Contribute to the accomplishment of departmental, Leadership & Instruction Team, and organizational goals
Support the vision, mission, and beliefs of Region 8 ESC
Attend and contribute to department meetings
Process requisitions and purchase orders for department
Communicate with the public, teachers, and other staff, answer the telephone, relay messages, answer questions according to prescribed procedures, open and distribute mail, and collect information
Type and maintain files of correspondence, reports, office records
Prepare and disseminate reports, records, forms and correspondence
Maintain appropriate documentation as outlined in the grant.
Compile information and statistics for reports requested by the Texas Education Agency
Maintain a filing and record system
escWorks - Maintain workshop information for consultants and coordinators (including but not limited to, preparation, setup, registration, and cleanup)
Track center expenditures against the grant budget.
Perform other duties as assigned by the Deputy Executive Director and/or Executive Director
Additional projects as assigned by supervisor or Executive Director