Curatorial Coordinator

Art and Wellness Enterprises • Bentonville, AR

7d

About The Position

The Curatorial Coordinator is a highly organized and forward-thinking museum professional who supports the curatorial department by providing administrative and logistical coordination for the office of the Chief Curator, curatorial activities, budgets, and publications. The Curatorial Coordinator participates in the execution and development of daily operations and administrative processes. The person in this role should be detail-oriented and skilled in balancing multiple projects involving internal and external partners and stakeholders. Great communication skills and meaningful collaborations across teams internally and with external constituents are key to success in this role. The ideal candidate possesses curiosity and excitement for the field of American art.

Requirements

• Minimum education: B.A. in Art History or related discipline
• 1-3 years of work experience coordinating projects, preferably in a museum, library, or academic setting.
• Demonstrated organization skills with rigorous attention to detail.
• Ability to work on multiple projects simultaneously with various deadlines.
• Ability to work and complete tasks individually and work collaboratively as part of a team.
• Excellent communication skills and demonstrated ability to maintain stakeholder relationships
• Experience with tracking and working with budgets
• Ability to maintain confidentiality
• Curiosity about American art and how scholars are telling new stories within the discipline

Responsibilities

• Curatorial Budget Work closely with the Chief Curator to coordinate the curatorial departmental budget, review and approve invoices, and track annual spending, ensuring that the department is operating within budget
• Pull monthly financial reports from Workday and monitor and report variances
• Assist with reporting quarterly budget projections
• Work with the Chief Curator to plan the annual departmental budget, enter it into Adaptive, and make edits as needed throughout the budget planning period
• Complete monthly expense reports for the Chief Curator and the curatorial department
• Coordinate reporting deadlines, procedures, and tracking for expenses related to endowed and non-endowed funds with the curatorial team
• Curatorial Administration Support the office of the Chief Curator through coordination of schedules, internal and external communications to maintain progress of projects and ensure alignment with stakeholders
• Provide general administrative support for other projects as assigned, including administrative support when the curatorial department hosts convenings and conferences
• Publication Projects Help draft and process contracts, invoices, and schedules for contributors to publications
• Assist the lead curator on publication projects with scheduling meetings, communication with publishers and external contractors
• Provide support with securing image reproduction rights for publication projects
• Assist with tracking progress of publication projects and provide administrative support by scheduling regular meetings with authors, external contractors and internal stakeholders
• Help with publication distribution as needed
• Interns and Work Study Collaborate with the Internship Program and Engagement Manager on curatorial intern schedules and housing coordination as needed
• Provide coordination and administrative support during selection and interview periods for curatorial interns and work-study students

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level