CUNY Administrative Assistant, Level 1 (Provisional) - Mathematics Department

CUNY

390d • $49,155 - $49,155

About The Position

The CUNY Administrative Assistant, Level 1 (Provisional) in the Mathematics Department is responsible for overseeing major administrative activities and providing secretarial support within a complex academic environment. This role requires excellent customer service skills and professionalism, as the assistant will interact with various stakeholders and manage clerical functions for the department. The position involves independent initiative and judgment in performing office tasks, maintaining schedules, and coordinating staff activities.

Requirements

• Permanent status as a CUNY Office Assistant at Assignment Level 1 or Level 2.
• Must take and pass a job-related Civil Service Examination.
• Demonstrate technical competence in using job-related software (e.g., word processing).
• Must be a current CUNY employee.

Nice To Haves

• Proficient in MS Word and MS Excel, with a willingness to learn additional software applications.
• Experience with running student or enrollment queries using CUNYfirst is highly desired.
• Well organized, accurate, detail-oriented, and able to multi-task in a high-profile area where confidentiality is important.

Responsibilities

• Supervise the administrative clerical functions for the Department of Mathematics.
• Assist with all aspects of the department's management adhering to strict deadlines.
• Maintain the calendar, schedule/cancel meetings, and assist with routine and special events and program activities.
• Supervise and coordinate the clerical staff for the department.
• Train newly hired personnel in office duties and policies/procedures.
• Prepare reports, including drafts, using information received from various sources.
• Draft routine and complex correspondence.
• Communicate with other academic or administrative departments or outside agencies to expedite the processing of work.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package including health insurance.
• Pension and Tax-Deferred Savings Plans.
• Health benefits extended to retirees who meet eligibility criteria.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Master's degree