Culinary Admin

ASM Global•Los Angeles, CA

4d•$23

About The Position

This position is an administrative assistant to the Culinary Dept and Reports to the Executive Chef. Company Overview: Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality, and operations. PRIMARY FUNCTION: Under direction of the Executive Culinary Team, this individual will be responsible for effectively supporting all culinary operations.

Requirements

The ideal candidate will have a minimum of 2-3 years experience in the contract foodservice industry, preferably in premium services, catering, and concessions environments for a sports and entertainment venue.
Must have excellent written and verbal communication skills, and the ability to multi-task and prioritize in a deadline-oriented environment.
Must have a strong commitment to delivering a high level of customer and client service with demonstrated initiative, leadership, and management skills.
Customer service oriented with the ability to interact with all levels of management.
Must be flexible to work extended hours due to business requirements including late nights, weekends, and holidays.
Must be able to work in a team environment.
Must be proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Must be exercise intermediate proficiency of use of Quest, ABI Mastermind, Appetize and any other computer systems after thorough On The Job Training.
Must possess a high level of organization and attention to detail.
Must have strong leadership and communication skills.
Must be able to remain calm under stressful situations.
Must be able to smile, maintain positive body language, and consistently provide positive guest service.
Must be able to make generalizations, evaluations, and decisions without immediate supervision.
Must be able to accept and carry out responsibility for directions.
Must be at least 18 years old
Must be willing to work hours that vary, according to event schedule
Must be able to lift and carry up to 50 lbs.
Must be able to use a computer and view a monitor for extended periods of time in a seated position.
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.

Nice To Haves

Bi-lingual English and Spanish highly recommended.

Responsibilities

Directs, implements, and maintains a guest service and management philosophy that serves as a guide to respective team members.
Meets with Executive Culinary Team to review assignments, anticipated business levels, changes, and other information pertinent to job performance.
Creation, management, distribution, posting of culinary files created in the Microsoft Office Suite of programs.
Strong knowledge of scheduling and timekeeping management software ABI Mastermind.
Recordkeeping of any timekeeping edits, requests for time off, availability, disciplinary actions, notes to file.
Maintains and abides by County Health/Sanitation as well as Legends Hospitality standards.
Able to multitask in a fast-paced environment, both within the office and the kitchen areas.
Knowledge of food purchasing, inventory tracking, receiving protocol.
Conducts meetings/pre-shifts to update staff on daily goals & objectives, news, company initiatives.
Maintains positive guest relations at all times.
Provides efficient service and quality products by maintaining positive customer and client relations through effective communication and prudent financial practices.
Maintains cost as it pertains to labor and operating supplies; works within budgeted guidelines.
Responsible for creation of kitchen preparation sheets, indicating par levels, pre-orders, backup items and special requests.
Exhibits leadership for all direct reports though consistent communication, commendations, and disciplinary action for all associates related to the culinary department.
Performs other related duties, tasks, and responsibilities as required.