CTI Administrative Clerk, Salem High School

Salem Public Schools-posted 5 days ago
Part-time • Entry Level
Salem, MA
501-1,000 employees
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Salem High School is seeking an Administrative Clerk to support the startup and implementation of an adult night school program beginning this summer. In this role, you will work in a collaborative team environment to support the success of our adult learners in Salem Public School’s new third-shift program as part of the Salem High School Career and Technical Education department. This role will work during the program training hours to support the CTI Program Manager and CTE Director, processing documentation and student communication, and other duties as assigned. This position is grant-funded through the Career Technical Initiative with CommCorp and is part-time, with 200 hours allocated until June 30th, 2023, and 900 hours allocated between July 1st, 2023, and January 30th, 2024 with the opportunity and intention to extend the program and contract hours.

  • Assist with administrative tasks related to the implementation of the adult night school program at Salem High School
  • Provide customer service to students and families in both English and Spanish (Portuguese preferred)
  • Help with data entry, scheduling, and coordination of events and programs
  • Manage and maintain files and documents
  • Assist with outreach and recruitment efforts
  • Attend meetings and take minutes as needed
  • Prepare invoices, requisitions, and purchase orders as needed
  • Manage a dedicated phone line for the program
  • Perform other duties as assigned by the CTE Director and CTI Program Manager
  • Collaborate with the CTI Program Manager and CTE Director develop innovative solutions ensuring the long-term success and sustainability of this program.
  • Attend and coordinate materials for the night school program events designed for graduating students and their families.
  • Collaborate in the design, oversight, and implementation of events related to the third shift program.
  • Maintain CTE data in Aspen for MA DESE enrollment tracking purposes.
  • Assist the CTE Director with Salem High School Marketing and program materials (CTE Newsletter, Web site, Social Media platforms, Press Releases, SHS Experience/Program Brochures, etc.).
  • Assist the CTI Program Manager with third shift training marketing and program materials (Program Newsletter, Web site, Social Media platforms, Press Releases, Program Experience/Brochures, etc.).
  • Partner with families of students and include them in the students’ learning & development, as well as encourage families to further the mission of the school.
  • Follow all DESE, SPS, SHS, and other regulations and school policies, and plan and implement appropriate revisions to program policies and procedures as needed to re?ect industry trends/standards.
  • Establish and maintain records of student activities in all programs within the scope of this position, including data on partner employers & resources, as well as data on student performance and hours of classroom instruction and on the job training.
  • Assist with the daily operations associated with the CTE and CTI o?ces, as needed.
  • Support the Career Development Coordinator in related duties as needed.
  • Perform all other essential duties as assigned by the CTI Program Manager or CTE Director.
  • Evidence of mastery of a wide variety of teacher competencies and the understanding of instructional techniques.
  • High school diploma or equivalent
  • Proficient in verbal and written communication in English and Spanish (Portuguese preferred)
  • Strong organizational and time-management skills
  • Excellent written and verbal communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in the Google Suite: Docs, Sheets, Slides, Forms
  • Must be able to work flexible hours, including evenings and weekends as needed
  • Current authorization to work in the United States
  • Associate’s degree or higher in a related field preferred
  • Advanced educational preparation.
  • Evidence of educational leadership.
  • Curriculum development experience and knowledge of technical competencies with curriculum frameworks.
  • Demonstrated experience supporting students with disabilities
  • Demonstrated experience supporting English language Learners
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