CTE, PROGRAM & PROJECT SPECIALIST

State of Arizona-posted 10 days ago
$51,000 - $54,000/Yr
Full-time • Mid Level
Hybrid • Phoenix, AZ
501-1,000 employees
Executive, Legislative, and Other General Government Support
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The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents. CTE, Program & Project Specialist Job Location: Career and Technical Education (CTE) Section Phoenix Location Posting Details: Salary: $51,000 - $54,000 Grade: 19 Closing Date: 11/28/2025 Job Summary: Provide highly skilled administrative support to the CTE DAS with minimal supervision. Occasional in-state travel may be required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

  • Prepare and process required documents at various levels of government including financial, statistical, descriptive, and administrative computer-based reports using Microsoft Office, Adobe, and web-based products; develop reports and documentation that support the goals of CTE.
  • Serve as an effective point of contact for communication between internal and external customers; serve as a point of contact for DAS schedule and activities; record notes and meeting minutes; facilitate meeting arrangements; support and articulate the mission and vision of the agency and section; research information for completion of tasks as required; process travel arrangements and claims; track and order supplies as needed; evaluate and ensure implementation of required ADE procedure changes; ensure that items requiring DAS approval are processed in a timely manner.
  • Provide support in planning, researching, creating, developing, updating, and maintaining CTE / and related web pages and databases using a working knowledge of computer graphics, databases, and web page design programs. This activity requires continuous interaction with constituents and CTE Section Staff. The CTE Section includes a variety of work teams. To enable the section to keep the website current, this position delegates portions of the work for others to update, as needed, and trains those designees and monitors the results of the updates.
  • Provide primary administrative support to the CTE DAS; back-up administrative support to CTE directors, managers, and team as needed; designated proofreader for the section; back-up designee for submission of a variety of federal reports; primary designee for distribution of email information and official correspondence from ADE/CTE to CTE District Administrators; train staff on use of software and procedures, as needed.
  • Knowledge in: Arizona Department of Education structure and authority Arizona Department of Education web site and the policies and procedures followed in modifying, updating and maintaining web sites English grammar and punctuation Proofreading practices Business communication practices Mathematical calculations Basic office machine operation Applicants must have experience with administrative support.
  • Skills in: Excellent verbal and written communication Excellent proofreading Analytical problem-solving skills, answering complex inquiries and/or complicated tasks Excellent computer skills in word processing, data management, and document preparation (graphics, publishing, and presentation programs) Organizational skills - able to prioritize responsibilities and assignments Manage multiple projects at the same time Working independently Interpret and communicate data Good customer service and interpersonal relationship skills Intermediate skills in using Microsoft Outlook Suite
  • Ability to: Plan, coordinate, analyze and establish priorities Develop effective operating procedures Organize, implement and coordinate multiple projects and people simultaneously Analyze data within associated reports Evaluate situations and respond quickly and tactfully Adapt to changes in priorities efficiently and effectively Instill trust and confidence Work well with various levels of ADE management Work well with internal and external customers Develop and maintain professional relationships Maintain confidentiality while working with sensitive materials and situations Work as a member of a team Respond and act upon directions and suggestions Assume responsibility for project completion Maintain a professional demeanor appropriate to the position and situations Be prompt and dependable Behave in a manner consistent with department ideals
  • N/A
  • The State of Arizona provides an excellent comprehensive benefits package including:
  • Affordable medical, dental, life, and short-term disability insurance plans
  • Top-ranked retirement and long-term disability plans
  • Ten paid holidays per year
  • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  • Sick time accrued at 3.70 hours bi-weekly
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
  • Deferred compensation plan
  • Wellness plans
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