University of California-Santa Cruz-posted 8 months ago
$83,000 - $96,500/Yr
Full-time • Mid Level
Remote • Santa Cruz, CA
Educational Services

The Baskin School of Engineering (BE) is a dynamic professional school environment with a strong focus on expanding graduate programs at the MS and PhD levels. Faculty and graduate students come to BE from all over the world, bringing a global perspective to emerging challenges in 21st Century engineering education, and creating a culturally and intellectually diverse community for collaborative interdisciplinary research and teaching. The Office of Graduate Student Affairs in BE is responsible and accountable for the overall development, management and coordination of all programmatic activities and support services related to graduate programs. This wide scope of responsibility requires extensive knowledge of pertinent policies and procedures pertaining to graduate education at UCSC generally and BE specifically, as well as the ability to interact and problem solve directly with faculty and graduate students in various BE programs. Each BE graduate program is unique, with separate requirements and distinct tracks of study, which requires the incumbents to move seamlessly between programs while ensuring consolidated and cooperative services for all graduate students. BE faculty significantly rely on the Office of Graduate Student Affairs to independently manage support services, coordinate policy implementation, correctly interpret and apply policies and procedures, advise faculty on issues requiring direct faculty involvement, ensure graduate student welfare, manage resources, and guide the continued expansion of BE graduate programs in accordance with academic planning goals. Under the general direction of the Director of Graduate Student Affairs, the Graduate Programs Manager will serve as the primary administrative manager of all matters related to the current (and future) graduate degree programs and tracks in the Computer Science and Engineering (CSE) Department. The incumbent will manage the day-to-day operations of CSE graduate programs, including short- and long-range planning, financial management, direct supervision of up to three Graduate Student Advisors (SSA3), as well as advising graduate students enrolled in the CSE programs.

  • Responsible for all matters related to the existing graduate programs within the CSE department.
  • Advise faculty on a variety of student issues and recommend changes to policies, practices, and procedures.
  • Manage all activities and develop/implement procedures to facilitate the day-to-day operation of the graduate program(s).
  • Participate in the annual Curriculum and Leave Planning (CLP) processes.
  • Supervise, train, assign workloads, evaluate, and mentor Graduate Student Advising staff.
  • Serve as lead advisor for graduate students in CSE.
  • Monitor the academic progress of graduate students throughout the year.
  • Oversee internal operating budgets for graduate program(s).
  • Manage the annual graduate student recruitment and admissions process.
  • Maintain the internal graduate student database and shared server files.
  • Bachelor's degree in related area and/or equivalent experience/training.
  • Knowledge of advising and counseling techniques.
  • Skills in monitoring/assessing people, processes or services.
  • Demonstrated ability to work independently exercising initiative and judgment.
  • Leadership and supervisory skills.
  • Competence in the use of spreadsheet and database software in financial analysis.
  • Organizational skills with the ability to establish priorities and manage multiple activities.
  • Project Management skills.
  • Interpersonal skills to establish and maintain effective working relationships.
  • Strong written and verbal communication skills.
  • Master's degree in Higher Education Administration, Student Affairs, or a related field.
  • Knowledge of University-specific computer application programs.
  • Experience serving and supporting graduate students.
  • Demonstrated experience in human resource management.
  • Full benefits eligibility.
  • Budgeted Salary: $83,000 - $96,500/year.
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