Credentialing and HRIS Specialist (59770)

Graham Windham • New York, NY

20d • Hybrid

About The Position

Graham Windham seeks an analytic, detailed and data-oriented Credentialing/HRIS Specialist to advance the agency's and HR department’s strategic goals. The Credentialing Specialist will ensure that our agency personnel, interns and volunteers follow relevant regulations. The individual will be responsible for ensuring quality assurance as it relates to the agency’s credentialing practices. The successful candidate will support the development of a superior workforce and help to create an employee-oriented company culture that emphasizes quality, customer service, continuous improvement, and high performance. The successful incumbent will be responsible for the credentialing process of all candidates including prospective hires, interns and volunteers, ensuring adherence to local, state and federal requirements as well as contractual regulations. The incumbent will ensure data integrity by accurately creating new hire profiles in our employee tracking systems, including Paycom which serves as the data source for our Positon Control, Performance Evaluation & Development System (PEDS) and other reporting database. The credentialing specialist must be proficient with a range of software applications including word processors and spreadsheet tools, as a large portion of the job function will entail entries in varied database platforms. We are seeking a candidate with excellent ownership and follow-through skills. In this newly created role candidates must demonstrate organizational and analytical skills, as well as the ability to be flexible and multitask between tasks, special projects and unplanned priorities. The candidate will also assist in the hiring/onboarding of new personnel and producing relevant reports on staffing trends.

Requirements

• Bachelor’s degree in human resources management, HRIS, or in a related field.
• Proficient with computer systems, networks and software applications, such as Microsoft Office (Excel, Word).
• A minimum of two (2) years of credentialing experience within human resources, social service, the medical or related field
• Excellent ownership skills and follow-through
• Excellent written and verbal communication skills.
• Strong Computer skills (Excel, Word, PowerPoint, Outlook)
• Organizational and analytical skills
• Ability to perform quantitative & mathematical functions.
• Ability to be flexible and multitask between routine tasks, special projects and unplanned priorities.
• Ability to role model leadership behaviors under stress
• Ability to respond to telephones and other auditory stimulation
• Ability to evaluate/interpret information and make independent judgments/decisions
• Detailed oriented with an ability to focus for extended periods

Nice To Haves

• Knowledge of credentialing requirements and best practices in the social services industry a plus.
• Working knowledge of Paycom or related Workforce HRIS platform is a plus.

Responsibilities

• Collaborate with the Talent and Onboarding team in an effort to enhance and expedite the hiring process and practices by conducting background clearances for prospective candidates’ agency wide in consideration for salaried, hourly, internship and volunteer roles.
• Conduct background checks to include but not limited to, State Central Registry Database Check, Consumer Reporting FBI check, Sex Offender Registry, Staff Exclusion List, I9 Verification and Education Verification etc.
• Ensure the accuracy of all database check to maintain data integrity. Emphasis will be on the accuracy and timeliness of credentialing each candidate to meet hiring needs and standard regulatory practices
• Ensure adherence to local, state and federal requirements as well as contractual regulations as outlined by entities such as OCFS and ACS.
• Provide direction on the credentialing procedure and respond to inquiries from candidates regarding their pre-hire documents.
• Follow up with candidates who have not complied with requests for information to make sure they satisfy the prerequisites for their employment as it relates to the credentialing process.
• Work closely with HR Team members to make sure that credentialing efforts are in line with business objectives.
• Provide credentialing policies and procedures recommendations to ensure adherence to legal requirements and industry best practices.
• Participate in departmental efforts to enhance quality and discover any inconsistencies with our practices
• Closely examine and verify candidates’ pre-hire credentialing documents i.e. degree, transcript, licensure to ensure they are in compliance with our requirements.
• Ensure that the agency abides by federal and state laws governing the certification and licensure of our clinical staff have up-to-date credentials and licenses so they can legally practice in their field or specialization.
• Regularly monitor when licenses need to be renewed and collaborate with the Mental Health Clinic team to advice of expired license.
• The successful candidate will maintain contact with varied regulatory bodies including OCFS and ACS enduring that we are in compliance with any new practices or amendments to policies/procedures.
• Responsible for updates to Agency Processing Log as well as OCFS online database to track results of varied clearances i.e. fingerprint, state central registry, drug test, SEL etc.
• Serves as point of contact between the HR Recruiter and candidates throughout the course of the credentialing process.
• Partner with the talent team in conducting reference checks, initiating via our reference check tool, SkillSurvey.
• Responsible for managing sensitive data and ensuring confidentiality at all times.
• Ensure data integrity by accurately creating new hire profile and personnel adjustments in our employee tracking system, Paycom which serves as the data source for timekeeping, performance evaluation & development system, PEDS, Position Control and other reporting tools.
• Audit personnel change entries in an effort to ensure that we achieve and maintain full compliance with local, state and federal HR and contractual regulations.
• Maintenance of other tracking systems and databases that house personnel-related information
• Record-keeping and logistics related to employee orientation
• Partner with the Talent team to request new hires’ Network ID and aid in facilitating other onboarding functions i.e. update Orientation Cohort List.
• Assist new hires with the onboarding procedure including employee self-service access to our workforce tool, Paycom
• Participate in agency-facilitated meetings and in other meetings and seminars as necessary to gather information and/or to represent the department.
• Provide other program, departmental, or agency supports as needed including coverage for Talent and other HR team members.
• Import of OKR’s for positions of similarity scope

Benefits

• This role is eligible to participate in our Performance Based Merit Award program at the end of each fiscal year, and eligible for benefits including health insurance, retirement plans (pension and 403B thrift), career coaching via Bravely, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level