CPSR Support Specialist

Strategic Operational Solutions•Ashburn, VA

1d•Hybrid

About The Position

The CPSR Support Specialist provides procurement and vendor support for a specific assigned contract, task order, or program operating within a CPSR-compliant environment. This role is responsible for supporting contract-specific purchasing actions, requisition coordination, vendor communications, file support, receiving coordination, and internal procurement tracking in accordance with company procedures and customer requirements. This position is focused on day-to-day procurement execution in alignment with STOPSO's approved CPSR system for an assigned contract or program and is not intended to perform subcontract administration duties. The role works closely with program personnel to help ensure timely acquisition support, proper documentation, and smooth execution of contract-related purchasing activities. This position supports routine to moderately complex procurement activity for a specific contract or program. The role is operational in nature and is expected to manage day-to-day purchasing support tasks, maintain complete files, and coordinate effectively with internal and external stakeholders. Issues involving non-standard terms, higher-risk purchases, or elevated compliance concerns are referred to management.

Requirements

Bachelor's degree in business, supply chain, contracts, finance, acquisition, or related field, or equivalent combination of education and experience.
2 to 5 years of experience in CPSR aligned procurement support, purchasing operations, vendor coordination, program support, or related government contractor operations.
Working knowledge of procurement documentation, quote support, vendor communications, purchase order support, and file maintenance.
Familiarity with ERP, accounting, or procurement workflow systems and Microsoft Office applications.
Strong organizational skills, attention to detail, and ability to manage multiple action items and deadlines.
Ability to support purchasing actions in a fast-paced contract environment.
Ability to coordinate effectively with program personnel, procurement staff, finance, and vendors.
Ability to maintain organized records and track open procurement actions through completion.
Ability to identify missing documentation, delayed actions, and issues requiring escalation.
Ability to work independently on routine contract support tasks while following established procedures.
Strong written and verbal communication skills.

Nice To Haves

Experience supporting contract-specific purchasing or program operations in a government contracting environment is preferred.

Responsibilities

Provide CPSR related knowledge and expertise to ensure STOPSO's purchasing system remains compliant and audit-ready
Support procurement activities for an assigned contract, task order, or program in accordance with approved internal procedures.
Coordinate with program personnel to gather purchase requirements, confirm purchasing needs, and support timely requisition processing.
Be fully capable of obtaining quotes, gathering vendor information, and assembling procurement packages for review and processing.
Track purchasing actions from contract requirements and requisition approval through award, receipt, and file completion for assigned contract activities.
Support the acquisition of supplies, services, materials, equipment, travel support items, or other program-related needs tied to the assigned contract.
Serve as a point of contact for routine vendor communications related to assigned contract purchasing actions.
Coordinate with internal stakeholders to resolve open action items involving purchasing status, vendor follow-up, receiving support, and documentation needs.
Assist with vendor setup or onboarding support, as needed, including collection of standard documentation and routing through internal review channels.
Strong attention to detail to maintain organized and complete procurement files for assigned contract actions in support of audit readiness and internal review requirements.
Ensure purchase packages include required support documentation, approvals, quotes, and related file materials before closeout.
Support receiving coordination, order follow-up, and documentation needed to confirm completion of assigned purchasing actions.
Assist with spend tracking, procurement status reporting, and other internal program support reporting as requested.
Help identify workflow issues, documentation gaps, or delays affecting contract execution and elevate them for management review.
Perform assigned duties in accordance with company purchasing procedures, internal controls, and CPSR-related documentation standards.
Proactively identify and elevate non-standard terms, inadequate documentation, unusual vendor issues, or approval concerns to management for review.