Courtroom Clerk

State of Oregon

2d

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Jackson County Circuit Court in Medford, Oregon, is hiring a Courtroom Clerk to join our team in the Court Support Unit. In this role, you will spend much of your day in the courtroom. You will create a digital recording of court proceedings and operate multimedia equipment. You will perform real-time data entry, keep session logs, and prepare and process a variety of documents, forms, and orders. You will mark and process exhibits, swear in witnesses and jurors, and oversee jurors during deliberations. Using Cisco Webex, you will host remote court sessions over the phone or through video conferences as needed. Some court sessions that you clerk will be in person at off-site locations such as the jail and medical facilities. Additionally, you will partner with other court staff to provide administrative support. You will schedule in-person and remote hearings, prepare cases for the next day’s calendar, and maintain and store court logs. You will review and prepare copies of CDs. You will return exhibits and accept electronic filings. You will also scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system. You will respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public. The customer service you provide will be in person, over the phone, and in writing. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Create a digital recording of court proceedings and operate multimedia equipment.
• Perform real-time data entry, keep session logs, and prepare and process a variety of documents, forms, and orders.
• Mark and process exhibits, swear in witnesses and jurors, and oversee jurors during deliberations.
• Using Cisco Webex, you will host remote court sessions over the phone or through video conferences as needed.
• Partner with other court staff to provide administrative support.
• Schedule in-person and remote hearings, prepare cases for the next day’s calendar, and maintain and store court logs.
• Review and prepare copies of CDs.
• Return exhibits and accept electronic filings.
• Scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system.
• Respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED