Courtroom Clerk (Judicial Assistant)

State of Oregon • Bend, OR

1d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Deschutes County Circuit Court in Bend, Oregon, is hiring a Judicial Assistant (Courtroom Clerk). In the courtroom, you will support the judge by preparing judgments, orders, and forms. You will record court proceedings, monitor the recording system, and create detailed log notes. You will manage court exhibits. You will prepare the courtroom and the jury room, set up conference calls, and troubleshoot technical issues with recording equipment, multimedia systems, and assisted listening devices. You will also prepare jury seating charts, track juror attendance, swear in jurors and witnesses, and provide safety instructions in the event of an emergency.

When not in court, you will draft, prepare, and process a variety of documents including correspondence, opinions, decisions, judgments, notices, jury instructions, court orders, pleadings, and verdicts. You will answer phone calls, maintain calendars, schedule proceedings, and send mass mailings. You will also perform research for the judge, attorneys, state agencies, law enforcement agencies, and pro se litigants on topics such as financial data, case management and tracking, and pending warrants. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Prepare judgments, orders, and forms
• Record court proceedings, monitor the recording system, and create detailed log notes
• Manage court exhibits
• Prepare the courtroom and the jury room, set up conference calls, and troubleshoot technical issues with recording equipment, multimedia systems, and assisted listening devices
• Prepare jury seating charts, track juror attendance, swear in jurors and witnesses, and provide safety instructions in the event of an emergency
• Draft, prepare, and process a variety of documents including correspondence, opinions, decisions, judgments, notices, jury instructions, court orders, pleadings, and verdicts
• Answer phone calls, maintain calendars, schedule proceedings, and send mass mailings
• Perform research for the judge, attorneys, state agencies, law enforcement agencies, and pro se litigants on topics such as financial data, case management and tracking, and pending warrants

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED