Courtroom Assistant - Classified

J.B. Hunt Transport Services, Inc.•Mesa, AZ

7d•$21 - $33

About The Position

The Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Family Court division.

Requirements

High School diploma or GED
Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities
An equivalent combination of post-secondary education may substitute on a year-for-year basis.
Knowledge Of: Legal research methods and techniques
Court policies, procedures, and operations
State laws, rules, and regulations
Skill In: Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
Utilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine
Critical thinking and evaluating information to determine best solution
Ability To: Perform work tasks with attention to detail
Establish and maintain effective working relationships with others
Make sound decisions in accordance with regulations, policies, and procedures
Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity

Nice To Haves

Bilingual skills in Spanish/English
Experience within a courtroom environment; maintaining order and integrity of the court process
Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine and fax machine
Experience in providing a high level of customer service in a fast-paced environment.

Responsibilities

Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.
Assist witnesses and attorneys during proceedings.
Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearings and troubleshoots technical issues.
Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer.
Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.
Assists with case processing, setting hearings, and providing hearing dates during court proceedings.
Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.
Utilizes court database systems to complete final upload of documents into court docket.
Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.
Provides back-up coverage of Judicial Assistant duties at the direction of the supervisor.
Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.

Benefits

We offer generous paid time off, paid sick leave, and 10 paid holidays!
We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

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