Court Services Representative

Okaloosa County Clerk of Courts•Fort Walton Beach, FL

22h

About The Position

Job Summary: The purpose of this position is to perform entry level clerical and operational support functions in the Court Services division. Employees in this classification may be responsible for preparing cases and appropriate materials for trial; clerking trials, evidentiary hearings, magistrate proceedings, and other proceedings; administering oaths; documenting events; taking/maintaining custody of evidence; docketing paperwork; calendaring/setting hearings; and other duties as assigned. Essential Job Functions: The list of essential functions as outlined here is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed if such functions are a logical assignment to the position.

Requirements

High School Diploma (or GED), supplemented by three years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment.
Ability to communicate effectively in both oral and written form and possess the ability to follow complex oral and written instructions.
Ability to maintain a professional demeanor to adhere to courtroom standards.
Ability to work effectively both independently and with others.
Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
Establish and maintain effective working relationships with judicial officers, Court and County employees.
The routine use of computers and various specialized computer programs is required.
Maintain confidentiality of Court documents and records.
Skilled in working independently and managing time effectively while handling a high volume of workload in an environment subject to frequently changing priorities and high stress.

Responsibilities

Prepares cases and materials for trials, evidentiary hearings and other court proceedings
Administers oaths; performs administrative and clerical duties during proceedings; dockets paperwork received throughout the proceedings including verdicts; completes all necessary paperwork resulting from court hearings.
Accurately and timely enters docketing and other required court information pursuant to guidelines for time standards into case maintenance system.
Accepts exhibits and prepares exhibit list; secures custody of evidence; verifies and accounts for each item.
Attends multiple types of court hearings based on department need.
Attends court hearings and magistrate proceedings as required.
Maintains court calendars; manages setting of hearings.
Maintains regular and punctual attendance.
Maintains established organizational/departmental productivity standards.
Ability to work overtime and weekends with little or no notice based on Judicial needs.
Complies with all company policies and procedures.