Court Operations Specialist

Judicial Department • Dallas, TX

296d • $4,649 - $7,212

About The Position

The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Operations Specialist. In this role, you will accept, review, and create court pleadings and new cases. You will prepare and process a variety of documents, forms, and orders using the court's case management system and will initiate and maintain a variety of files, records, and monitoring systems for cases, proposed orders, correspondence, and conferences. You will also schedule court hearings, update reference materials, organize and prioritize your workload, and determine next steps according to established guidelines and procedures. Additionally, you will provide customer service by independently responding to routine questions in person, over the phone, and in writing. You will accept and receipt payments for fees, fines, and bail and, at the end of each day, balance the cash drawer. You will also coordinate case activities and share information with judges, court staff, attorneys, litigants, and other justice partners. We will cross-train you on all aspects of court operations, so you can assist wherever needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines.
• Experience using a variety of software programs to access and input information.
• Experience responding professionally to customers facing challenging life circumstances.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience identifying and safeguarding confidential information.
• Experience handling cash or other monetary transactions.

Responsibilities

• Accept, review, and create court pleadings and new cases.
• Prepare and process a variety of documents, forms, and orders using the court's case management system.
• Initiate and maintain a variety of files, records, and monitoring systems for cases.
• Schedule court hearings and update reference materials.
• Organize and prioritize workload according to established guidelines.
• Provide customer service by responding to routine questions in person, over the phone, and in writing.
• Accept and receipt payments for fees, fines, and bail.
• Balance the cash drawer at the end of each day.
• Coordinate case activities and share information with judges, court staff, attorneys, litigants, and other justice partners.
• Cross-train on all aspects of court operations.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees.
• 10 paid holidays, 2 floating holidays, 3 personal business days.
• Separate sick and vacation paid leaves.
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED