Court Operations Specialist (Multiple Positions!)

Judicial Department • Hillsboro, OR

269d • $4,649 - $7,212

About The Position

This recruitment may be used to fill multiple positions. The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Requirements

• High school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and to complete various tasks, including coordinating schedules and maintaining calendars.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience explaining processes, procedures, or policies.
• Experience reviewing documents for accuracy, content, grammar, and punctuation.
• Experience communicating in Spanish is preferred but not required.

Responsibilities

• Provide courtroom support to the judge by preparing the courtroom and daily dockets.
• Operate and monitor digital recording equipment.
• Complete log notes and fill out forms, orders, and judgments.
• Swear in witnesses and process exhibits.
• Verify that pleadings submitted to the court are accurate and complete.
• Research the status of cases and enter orders into the record.
• Watch for security concerns as the bailiff.
• Schedule and facilitate remote hearings as needed.
• Perform data entry and maintain multiple calendars in chambers.
• Arrange for the return or disposal of exhibits.
• Draft letters, prepare orders, and proofread and distribute correspondence.
• Track cases and documents, manage the assigned caseload.
• Answer customers' questions about pending motions, outstanding rulings, and scheduled hearings.
• Prevent ex parte contact with the judge.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves.
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Potential eligibility for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED