Court Operations Associate

State of Oregon

91d • $4,428 - $6,870

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Requirements

• High school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Skill demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
• Experience coordinating schedules and maintaining calendars.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.

Responsibilities

• Provide support for multiple courtrooms and judges.
• Coordinate court cases, receive, and process documents from parties and attorneys.
• Review court paperwork and prepare a variety of correspondence and legal documents.
• Edit documents for content and grammar.
• Maintain multiple calendars and databases.
• Make travel arrangements and schedule court interpreters.
• Enter case data into the electronic case management system.
• Assist with the jury draw and send notices to potential jurors.
• Keep a variety of jury records and inform jurors of court procedures.
• Manage and coordinate jury trials and prepare the jury room for trials.
• Record court proceedings, swear in witnesses, and maintain exhibits.
• Interact with judges, attorneys, interpreters, law enforcement officers, and the public.
• Determine fees, disburse funds, and initiate the collection of delinquent accounts.
• Set up payment plans and waive fees when appropriate.
• Prepare copies upon request.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves.
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills if applicable.
• Potential eligibility for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees