Temporary Court Operations Associate, Washington County, Family/Juvenile Division

Minnesota Judicial Branch•West Lakeland, MN

5h•$23 - $28•Onsite

About The Position

The Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time temporary Court Operations Associate to join the Washington County Court Administration team in Stillwater, MN. WHAT YOU WILL DO The following are examples of major job duties expected of this position: Performs the full range of court operations work within the Family/Juvenile Division, using electronic case processing system and related applications and equipment. Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, and dispositions in case processing system and other relevant systems; notifies relevant individuals about missing information, documents, or non-compliant legal forms. Processes cases within the Family/Juvenile Division; researches, tracks, and monitors case status and progression; follows up with judges, lawyers, and/or parties as necessary; coordinates schedules between counties and/or districts as needed. Schedules and maintains court calendars; assigns cases to regularly scheduled calendars; prepares and maintains trial calendars; updates, reschedules, and reassigns cases as necessary and notifies parties and attorneys. Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff. Issues receipts for payment of court fees, fines, bail, and restitution; receives, reviews, processes, and/or pays amounts due for witness fees, transcripts, psychological examiners, court appointed attorneys, and interpreters; may receipt, review, and receive non case-related court expenses including disbursement processing for general office supplies, general contracts, and invoices; reconciles daily receipts and cash registers. Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures. Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments. May perform duties within any division of court administration as assigned. Other administrative duties assigned.

Requirements

Possession of a high school diploma or equivalent, and six (6) months of relevant job experience or education.

Nice To Haves

Ability to learn policies and procedures in area of assignment.
Ability to communicate effectively, both orally and in writing.
Ability to maintain an accurate record filing system.
Ability to learn court automated information systems.
Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
Ability to establish and maintain effective working relationships with others within and outside of the Minnesota Judicial Branch.

Responsibilities

Performs the full range of court operations work within the Family/Juvenile Division, using electronic case processing system and related applications and equipment.
Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, and dispositions in case processing system and other relevant systems; notifies relevant individuals about missing information, documents, or non-compliant legal forms.
Processes cases within the Family/Juvenile Division; researches, tracks, and monitors case status and progression; follows up with judges, lawyers, and/or parties as necessary; coordinates schedules between counties and/or districts as needed.
Schedules and maintains court calendars; assigns cases to regularly scheduled calendars; prepares and maintains trial calendars; updates, reschedules, and reassigns cases as necessary and notifies parties and attorneys.
Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
Issues receipts for payment of court fees, fines, bail, and restitution; receives, reviews, processes, and/or pays amounts due for witness fees, transcripts, psychological examiners, court appointed attorneys, and interpreters; may receipt, review, and receive non case-related court expenses including disbursement processing for general office supplies, general contracts, and invoices; reconciles daily receipts and cash registers.
Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments.
May perform duties within any division of court administration as assigned.
Other administrative duties assigned.