Court Operations Associate - Scott County District Court - Minor Criminal/Juvenile/CHIPS/Family
About The Position
The First Judicial District is seeking qualified applicants for a customer-focused and team-oriented Court Operations Associate to join the Minor Criminal/Juvenile/CHIPS/Family Division of the Scott County Court Administration team in Shakopee, MN. This Court Operations Associate position is fast paced, highly detail-orientated position with a variety of responsibilities. Primary responsibilities include advanced case processing in an electronic environment, extensive work in the courtroom, and providing exceptional customer service on the phone and in person. This position will work directly with the public, juries, judges and justice partners. Duties require the application of independent judgment and the interpretation of established laws, policies, procedures, regulations based on training and knowledge gained through experience on the job. The primary work location for this position is in the Minor Criminal/Juvenile/CHIPS/Family Division at the Scott County Judicial Center in Shakopee, MN 55379. Standard hours of work are Monday - Friday, 8:00 AM - 4:30 PM. The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave and paid holidays.
Requirements
- High School Diploma or Equivalent
- One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work
Nice To Haves
- Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
- Experience working in the legal field or court setting
- Extensive knowledge of court policies, procedures, processes, and terminology
- Experience working with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS) the Minnesota Judicial Branch electronic case processing system
Responsibilities
- Performs the full range of court operations work within an assigned unit, which may include case processing in the areas of traffic, criminal, CHIPS, juvenile and family, using electronic case processing system and related applications and equipment.
- Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, and dispositions in case processing system and other relevant systems; notifies relevant individuals about missing information, documents, or non-compliant legal forms.
- Processes cases within assigned area of responsibility; researches, tracks, and monitors case status and progression; follows up with judges, lawyers, and/or parties as necessary; coordinates schedules between counties and/or districts as needed.
- Schedules and maintains court calendars; assigns cases to regularly scheduled calendars; prepares and maintains trial calendars; updates, reschedules, and reassigns cases as necessary and notifies parties and attorneys.
- Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
- May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment, recording and monitoring court proceedings, creating courtroom log as necessary, backing up recordings in compliance with applicable policies and procedures, and shutting down recording equipment once recording has been completed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Justice, Public Order, and Safety Activities
Education Level
High school or GED
