Court Operations Associate (Operations Clerk)

State of Oregon•Klamath Falls, OR

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission . The Klamath County Circuit Court in Klamath Falls, Oregon, is hiring an Operations Clerk (Court Operations Associate). In this role… Most of your day will be to review daily financial reports and make necessary correction on the exception reports and receipt journals for the criminal, traffic, civil, and juvenile case types. Prepare daily deposits and verifies its accuracy, audit tills, make changes, and ensure other staff balance their tills correctly. You will work closely with the Central Service Accounting department in explaining our court procedures, orders, adjustments, outages, clerk errors, disbursements, and ensures documents are scanned to the case for verification. Other duties include assisting leads to create business processes to be used by all staff. Assist the training unit staff on these business processes and follow-up and review to assure accuracy of work performed. Work with the judges, litigants, attorneys, and other professional department agencies in use of the court system. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience performing a variety of clerical or administrative tasks in a business or professional environment.
Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
Experience explaining processes, procedures, or policies to a wide audience.
Experience reviewing documents for completeness and accuracy.
Experience identifying and safeguarding confidential information and materials.
Experience using a variety of software programs to access and input information and complete various tasks.

Nice To Haves

Skill in communicating in Spanish preferred, but not required.

Responsibilities

Review daily financial reports and make necessary correction on the exception reports and receipt journals for the criminal, traffic, civil, and juvenile case types.
Prepare daily deposits and verifies its accuracy, audit tills, make changes, and ensure other staff balance their tills correctly.
Work closely with the Central Service Accounting department in explaining our court procedures, orders, adjustments, outages, clerk errors, disbursements, and ensures documents are scanned to the case for verification.
Assist leads to create business processes to be used by all staff.
Assist the training unit staff on these business processes and follow-up and review to assure accuracy of work performed.
Work with the judges, litigants, attorneys, and other professional department agencies in use of the court system.
Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
The hourly equivalent for this position is $25.55 - $39.64.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
You are potentially eligible for a 5% annual increase.
OJD is an eligible employer for the Public Service Loan Forgiveness program.

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