Court Operations Associate (Criminal Annex Clerk)

State of Oregon • Salem, OR

2d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Marion County Circuit Court is hiring a Criminal Annex Clerk (Court Operations Associate) to join our team at the Marion County Criminal Court Annex (4000 Aumsville Highway SE, Salem, OR 97317). In this role, you will help attorneys, litigants, agencies, and the public by answering questions about criminal and traffic violation case management and processing. The support you provide will be over the phone and in person. You will also open new criminal and traffic case files, perform data entry, and accept case filings from the online filing system. You will schedule criminal hearings, coordinate multiple dockets, and handle criminal pleadings. You may be required to enter the jail to interview adults in custody to determine if they are eligible for court appointed attorneys. Part of your time may be spent processing transport orders and mail. Additionally, you will attend court to support a judge or hearings referee by operating recording equipment, preparing forms, managing exhibits, coordinating parties’ actions, and ensuring that accurate records are maintained and that the courtroom is secure. At the public counter, you will help customers by processing payments and paperwork, reviewing applications for court appointed counsel, and checking in parties for court. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Answering questions about criminal and traffic violation case management and processing
• Opening new criminal and traffic case files
• Performing data entry
• Accepting case filings from the online filing system
• Scheduling criminal hearings
• Coordinating multiple dockets
• Handling criminal pleadings
• Entering the jail to interview adults in custody to determine if they are eligible for court appointed attorneys
• Processing transport orders and mail
• Attending court to support a judge or hearings referee by operating recording equipment, preparing forms, managing exhibits, coordinating parties’ actions, and ensuring that accurate records are maintained and that the courtroom is secure
• Processing payments and paperwork
• Reviewing applications for court appointed counsel
• Checking in parties for court

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The State of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, a deferred compensation savings program, and flexible spending accounts for health care, transportation, and dependent care expenses—all of which can be tailored to individual needs.
• You are potentially eligible for a 5% annual increase.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED