OCJ - Court Coordinator - Domestic Relations Division

Circuit Court of Cook County, Illinois•Chicago, IL

3d•$65,357

About The Position

The Court Coordinator I is employed by the Office of the Chief Judge and reports to the Division Administrator of the Domestic Relations Division and the judge to whom he or she is assigned. The applicant must possess a high degree of integrity, discretion, maintain professionalism, and be able to assist his or her assigned judge both in the courtroom and other duties as required. In addition, the court coordinator may be called upon to assist the Presiding Judge’s Office of the Domestic Relations Division as needed. These duties may include but are not limited to being assigned to another courtroom on a temporary basis.

Requirements

Bachelor’s Degree preferred
Domestic Relations courtroom experience preferred
Ability to respond and follow through with proper procedures required by the Court
Knowledge of how cases proceed through the system, and forms, documents and procedures associated with same
Excellent computer skills
Excellent written and oral communication skills
Excellent interpersonal skills
Proficient with Adobe Acrobat Reader and Adobe Fill and Sign
Proficient with navigating through high volume of emails.
Ability to work cooperatively and integrate with legal and non-legal personnel

Responsibilities

Coordinate judicial schedules and daily team assignments
Organize daily cases, particularly with respect to assignment of prove-ups and defaults in conjunction with availability of court reporters
Verify the accuracy and completeness of court files
Verify that the cases on the judge’s pending case list are accurate and if they are not, draft orders for judge’s signature to remove the cases from the pending case list
Access the Clerk of the Circuit Court’s computer docket system each day
Keep records of cases assigned within the team
If the judge uses the Progress Notes Program, add new cases and update current cases to the program according to the case inventory
Assist in scheduling mediators on mediation intake and mediation status dates for the Preliminary or Individual Calendar and trial judges on team
Assist attorneys, litigants and judges with various inquiries by phone and in person and provide individuals with the proper orders to be entered by the judge
Schedule pre-trial conferences, status calls, motion dates, hearing and trial dates
Coordinate with the Clerk of the Circuit Court in assigning cases to suburban Districts
Coordinate scheduling of team meetings, judges’ vacation and time off calendars
Arrange referrals to FMS and Focus on Children
Assist the Division Administrator with projects assigned by the Presiding Judge’s Office
If assigned to the Daley Center: Serve as receptionist (as assigned) in the Presiding Judge’s Office or CL 24.
Assist the Division Administrator with projects or assignments by the Presiding Judge’s Office
Organize work by reading and routing e-mails, responding to self- represented Litigants and attorneys