Court Administration Trainee - Municipal Court, Criminal Division

City of Philadelphia • Philadelphia, PA

3d • $46,236 • Onsite

About The Position

This is a full-time in-person position requiring work directly with the Judiciary, management, criminal justice system representatives, attorneys, and the public.
This is work of a training nature, not as a supervisor, but in developing knowledge and skills in court administration. Employees participate as learners in phases of court activities, cross-train in various departments and are assigned based on aptitude. As experience is gained and the full performance level neared, a progressively expanding range and complexity of projects are assigned.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Requirements

• Considerable knowledge of English usage and grammar.
• Knowledge of Microsoft Outlook, Word, and Excel.
• Ability to learn the principles and practices required in the technical or administrative field to which assigned.
• Ability to analyze facts and to exercise sound judgment.
• Ability to present ideas effectively, both orally and in writing.
• Ability to understand and follow oral and written instructions and to communicate effectively.
• Ability to establish and maintain effective working relationships with the members of the judiciary, jurors, attorneys, associates, employees, and the general public.
• Bachelor's degree from an accredited college or university.
• Five years of progressively responsible clerical work with three years served at the supervisory level in court service.
• Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class, which also includes a high school diploma or equivalent.
• Ability to perform the essential functions of the position.
• Strong organization and communication skills are a requirement.
• Successful completion of a criminal background investigation.
• Must work in person (not remote).
• Applicants must have their own means of transportation to and from work and to any required off-site locations

Responsibilities

• Reviews court records scheduled for hearings or trials for the presence of pertinent legal records and documents, including rulings and notes of testimony; accesses the Common Pleas Case Management System (CPCMS) and the Criminal Document Management System (CDMS) to review the case file; generates trial sheets and distributes them to designated officials within the courtrooms.
• Records a complete and accurate narrative in CPCMS of all orders, rulings and decisions for every matter before the Court, including continuance requests, trial dispositions, and sentencings.
• Processes a variety of forms through CPCMS to implement the court’s rulings pertaining to, discharges, appearances in court, payment of fines and/or costs, bench warrants and any other order of the court.
• Assures the appropriate forms are generated, scanned into CDMS and distributed to the appropriate justice partners to execute the Court’s Orders.
• Answers inquiries from court officials as to documents and information contained within case files through both CPCMS and CDMS; inform the judge of any new procedures that may impact the implementation of the court’s order; assures judge's signature is present on appropriate documents.
• Quality controls case scheduling to various calendars adhering to established policies and procedures.
• Monitors’ accuracy of courtroom calendars by accessing and reviewing various reports in the case management applications.
• Maintains supply and equipment inventory for office and orders supplies as needed.
• Performs related duties as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level