County of Orange Procurement and Contracts Intern (Unpaid Intern)

Orange County, CA • Santa Ana, CA

272d

About The Position

The Procurement and Contracts Intern position at the County of Orange is designed for students or recent graduates who may be assigned to various departments including the County Procurement Office, OC Public Works, Health Care Agency, or OC Community Resources. Interns will assist staff with day-to-day activities within a governmental department, performing basic duties related to purchasing, buying, and contracts. They may also assist County Buyers in obtaining, tabulating, and analyzing product and bid information. The role provides an excellent opportunity to gain knowledge and experience in a large government organization.

Requirements

• Currently enrolled in an accredited college/university/law school majoring in Business, Finance, Public Administration, Law or related fields.
• Recent graduates who have completed their degree in one of the above fields are also eligible to apply.
• Demonstrate excellent written and oral communication skills.
• Ability to research information using various resources to prepare reports and other correspondence.
• Advanced experience with Microsoft Office Suite, including Excel, Word, PowerPoint, and Visio.
• Ability to organize and prioritize various projects and meet deadlines.
• Ability to work with a supervisor in a fast-paced environment.
• Professional appearance and business attire are required.

Responsibilities

• Check requisitions for completeness and correctness; review and analyze requisitions, grouping items to facilitate purchase; identify possible vendors.
• Recapitulate bids received from vendors for correctness; compare prices, calculate discounts, review delivery conditions and products offered to ensure proper quality and advantageous price; identify lowest bidder and make recommendations to Buyer.
• Consult with agencies/departments to clarify their needs; follow up on delivery of orders placed; resolve problems concerning damaged goods, failure to deliver on time or incorrect merchandise; resolve problems in billing and payment and assist in expediting payment; provide data to Buyer for further evaluation.
• Collect data, conduct studies and surveys for purchase contracts and assist in collecting and evaluating data, analyzing bids and preparing status or statistical reports; follow departmental policy rules and regulations governing purchasing activities.
• Assist with standardizing office requirements and guidelines on contract file folders, review and identify documents for electronic filing.

Benefits

• Unpaid position providing knowledge and experience with a large government organization.
• Opportunity to enhance skills, build resumes, apply academic knowledge, and explore career options.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees