County Fair Assistant Director

Canyon County•Caldwell, ID

3d•$72,488 - $86,258

About The Position

The County Fair Assistant Director supports the planning, development, and execution of the Canyon County Fair and the year-round utilization of fairgrounds facilities. The Assistant Director works under specific supervision of the Fair Director and assumes delegated duties in their absence, maintaining ongoing communication regarding activities, issues, and emerging concerns. The Assistant Director exercises independent judgment based on established policies and procedures. The principal duties of the position are performed in a general office environment and outdoors during event operations and summer months.

Requirements

Knowledge and experience in developing and managing budgets, maintaining sound fiscal policy; day-to-day record-keeping; and preparation reports.
Proficiency with Microsoft Office Suite, general office practices and procedures; strong verbal and written communication skills
Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks; problem solving
Demonstrate versatility and the ability to multi-task under pressure in a fast-paced environment, apply poise under pressure and use sound judgment in responding to issues and concerns.
Exhibit analytical skills, with the ability to think creatively to solve problems and develop solutions.
Bachelor’s degree in business, communication, marketing, agricultural business, agricultural marketing, or related field required.
Minimum of three years’ work experience in business administration, event management, Fair management, or working with an appointed board of directors, including supervisory experience required.
Any equivalent combination of education and experience which provides the knowledge and abilities necessary to perform the work.
Idaho driver’s license.
Must successfully complete a background investigation.
Clear speech with or without accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
Visual acuity, with or without an accommodation, to read instructions, review and organize documents
Sufficient personal mobility, flexibility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to continuously stand, walk or sit for an extended period, and to work in an office and outdoor environment during the summer.

Responsibilities

Fair Development and Production: o Assist Fair Director in the oversight and implementation of fair operations, including entertainment, open class exhibits, youth activities, vendors, carnival coordination, venue set-up, and related program areas.
Communicate regularly with Fair Director to ensure timely execution of tasks and deliverables supporting successful implementation of year-round events.
Support the training, scheduling, and coordination of staff and temporary personnel, including recordkeeping, workload prioritization, and task assignment.
Maintain records, conduct research, prepare reports, and make recommendations on operational, logistical, and programmatic issues as assigned.
Assist in the development and administration of budgets related to marketing, sponsorship, vendor coordination, facilities and annual Fair reporting
Marketing & Sponsorship: o Develop and implement successful marketing plans, strategies and tactics that meet the short and long-term promotional, financial and operational objectives for the Fair.
Establish and maintain relationships with community organizations, clubs, media outlets, and civic groups to promote programs and increase Fair visibility.
Coordinate the efforts of and serves as liaison with the news media to provide support to meet media needs during events.
Coordinate content management and updates for the department website and associated digital platforms.
Client and Vendor Relations: o Manage and promote rental of vendor and concession space, contract preparation, space assignment, set-up and evaluation.
Develop, implement, and manage fundraising/sponsorship efforts while cultivating long-term sponsor relationships
Coordinate commercial exhibitors, concessionaires and special events for Fair sponsored events.
Implement best practices for consumer-oriented community events, including stakeholder coordination, vendor and sponsor relations.
Public Relations: o Establish and maintain effective working relationships with agency partners, community representatives, staff, media representatives, marketing and advertising officials, community organizations, and the public.
Always exhibit a high degree of customer service skills and positive attitude with staff and customers.
Represent the citizens of Canyon County with integrity and professionalism through public engagements, communication with core constituencies such as government officials and professional dealings with clientele.
Other Duties o Work extended, irregular hours, including evenings and weekends, and participate in community activities and organizations.
Perform all work duties and activities in accordance with county policies, procedures, and safety practices.
Attend meetings, conferences and workshops as required.
Perform other duties as assigned.