County Clerk/Recorder

County Of Santa Clara-posted 7 months ago
$189,071 - $242,505/Yr
Full-time • Executive
Santa Clara, CA
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Under the general direction of the Director, Finance Agency, the County Clerk-Recorder is responsible for the planning, organizing, directing and administration of the overall operation of the Clerk-Recorder's Office. The department is responsible for the recording and filing of various authorized documents such as real estate records, maps, fictitious business names, notary oaths and bonds, etc.; providing access and copies of official records for the public; issuing certified copies of all births, deaths, and marriages in the County of Santa Clara; issuing marriage licenses, officiating marriage ceremonies; and managing County records.

  • Administers, through subordinate managers and supervisors, the professional and technical work of the Clerk Recorder's Office and the County Archives.
  • Monitors, reviews, and analyzes new or proposed legislation and regulations and determines the impact on the County.
  • Implements and administers state and local laws relating to the County Clerk-Recorder and County records management.
  • Establishes and maintains goals, objectives, and plans for carrying out the functions of the Department consistent with overall County and Finance Agency goals, and community needs.
  • Plans, organizes, manages, and evaluates the staff and functions of the multiple divisions of the Department.
  • Represents the Director of Finance in assuming leadership roles, such as serving as chair, or as a member of, various committees, task forces and advisory boards.
  • Ensures the development of policies and procedures, controls, and reporting systems for the effective administration and implementation of services, functions, and legal requirements.
  • Maintains awareness of best practices, and significant developments in the functions of the county clerk-recorder and records management industry, and updates policies and procedures accordingly.
  • Participates in the design, procurement, implementation and ongoing administration and update of records and document management systems.
  • Manages the development and execution of strategic, business, and operational plans for the department by establishing relevant priorities and key responsibilities.
  • Determines and implements policies, practices, procedures, priorities, and work standards that affect the department as well as the agency and County as a whole to enhance service deliveries.
  • Reviews organizational structure and issues and operational methods for maximum efficiency and effectiveness.
  • Establishes and maintains effective working relationships with staff, other departments, agencies, and the public.
  • Develops and maintains effective working relationships with Federal, State, and local government agencies and community groups to ensure service goals/requirements are met and to coordinate for program effectiveness and efficiencies.
  • Directs the preparation, review, and control of the department's annual budget.
  • Prepares, reviews, and approves detailed reports and correspondence.
  • May be assigned Disaster Service Worker duties, as assigned.
  • Performs related duties and special projects as required.
  • Education equivalent to a Bachelor's Degree in Law, Business, Public Administration, Information Management, Records Management or closely related field.
  • A minimum of five (5) to eight (8) years progressively responsible experience in the management of a County Clerk and/or Recorder's Office and/or document archiving procedures and retention.
  • A Master's degree is highly desirable.
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