Costpoint Project Set Up and Billing Specialist

NANA Regional Corporation • Herndon, VA

405d • $80,000 - $90,000

About The Position

The Costpoint Project Set Up and Billing Specialist at Akima, LLC is responsible for establishing and maintaining project billing processes, collaborating with internal and external clients to ensure accurate invoicing and timely collections. This role requires strong problem-solving skills and compliance with financial policies while supporting various stakeholders in the project management and accounting functions.

Requirements

• Bachelor's degree in Accounting or related field.
• 1 year of experience in a directly related field.
• Strong oral and written communication skills.
• Knowledge of Deltek Costpoint is required.
• Proficiency in Microsoft Excel and other basic application software.

Nice To Haves

• Familiarity with Federal Acquisition Regulations.
• Experience with WAWF.

Responsibilities

• Establish a business relationship with internal and external customers.
• Provide guidance and support to facilitate accurate and timely billing and prompt collection.
• Understand the basic contract document(s) as it relates to billing and revenue.
• Identify and confirm invoicing requirements with Finance, Contracts Administrator, and Program/Project Manager(s).
• Collaborate with Project Controller and Program Operations to devise a project structure that considers billing requirements.
• Create and maintain billing files including base contract, modifications, invoice copies, and reconciliation of revenues vs. billed/unbilled.
• Review the PSF and project set up in Costpoint for accuracy.
• Ensure the Project Controller properly populated the billing formula and the 'biller' fields.
• Ensure project set up/structure supports billing requirements specified in the contract.
• Set up and maintain assigned projects in Costpoint based on project requirements and compliance with company rules.
• Compare actual project expenses against contract terms and Federal Acquisition Regulations for accuracy.
• Identify errors and issues and notify the Project Controller to correct them.
• Review manual invoices in Excel and enter/post in Costpoint.
• Calculate and review automated invoices in Costpoint.
• Prepare Schedule billings and remit invoices to clients.
• Call clients to confirm invoices received and input notes into Costpoint regarding receivable status.
• Follow up on payment discrepancies with clients and elevate issues as necessary.
• Perform monthly reconciliations of billed/unbilled vs. revenue activity and research unresolved items.
• Input invoices into WAWF or other contract-specific submission requirements.
• Ensure compliance with the Company's financial policies and procedures regarding invoicing and collections.
• Serve as a liaison between Program Managers and Corporate Project Accounting.
• Participate in initiatives to improve processes.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: Bachelor's degree