Cost Control Administrative Support

Kroger • Louisville, KY

214d

About The Position

The position involves providing administrative support with a strong customer focus, primarily assisting several managers. The role requires excellent communication skills and the ability to manage multiple tasks efficiently while maintaining a high degree of confidentiality.

Requirements

• Excellent communication skills.
• Proven typing, filing and professional phone skills.
• Proficient in Excel, Word, Outlook.
• Ability to learn new computer software/programs.
• Self-motivated, able to organize, prioritize, plan and meet multiple deadlines.
• Proven decision making skills.
• Demonstrated dependability.
• Ability to gain the support of others to achieve the appropriate outcome.
• A high degree of confidentiality is required.

Responsibilities

• Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.
• Initiate Direct Buy orders with project manager's approval and track items through the process.
• Bid package preparation and bid process coordination.
• Ensure and assemble documentation for contracts (i.e. insurance certificate, etc.) and assist with contract administration.
• Maintain the Standard Estimating-Ordering Guide and document requested revisions.
• Set up and maintain core project information, primarily through the use of our Construction Project Management System.
• Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required.
• Assist project managers with confirming project closeout responsibilities are completed.
• Transcribe and/or compose letters, memos, punch lists and reports, as required.
• Run reports as needed from various applications (project management system, cost control system, etc.) for the management's review.
• Support the transfer and retirement (PAS) process for assets at project completion.
• Support the Capital Appropriation submittal, approval and tracking process.
• Research billing discrepancies, as required.
• Submit and process local check requests.
• Process department mail and distribute accordingly.
• Order supplies and support office equipment, as required.
• Provide excellent customer service both internally and externally.

What This Job Offers

• Industry: Food and Beverage Retailers