Cost Allocation Analyst

Texas Health & Human Services Commission-posted 30 days ago

Full-time • Mid Level

Hybrid • Austin, TX

1,001-5,000 employees

Administration of Human Resource Programs

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Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Residing in the Federal Funds Office under the general supervision of the Cost Allocation Manager, the Cost Allocation Analyst performs advanced cost allocation analysis and assists with the preparation of the agency's Public Assistance Cost Allocation Plan (PACAP) for programs administered by Health and Human Services Commission. This position oversees the determination and development of cost allocation methodologies and coordinates with Budget Management, Accounting, and program areas to ensure the correct utilization of cost allocation factors. Works with program areas and Budget Management on Advanced Planning Documents (APD) by preparing APD budgets, cost allocation tables, and cost allocation narratives as requested. Coordinates and resolves APD cost allocation and financial issues with federal partners. Serves as a resource to department staff and provides guidance, policy, and technical assistance related to cost allocation matters. Uses a variety of software applications including PeopleSoft (CAPPS-Fin), Access, Excel, and Word to perform essential job functions. Works under limited direction with extensive latitude for the use of initiative and independent judgment.

DEVELOPMENT AND MAINTENANCE OF PACAP: Develops, maintains, and submits the agency Public Assistance Cost Allocation Plan (PACAP). Researches and analyzes federal regulations and guidelines to ensure the appropriate use of federal funds while optimizing the utilization of general revenue. Responds to requests from federal partners regarding cost allocation matters. Coordinates with program areas and Budget Management to verify correct cost allocation methodologies are applied within organizational budgets.
REVIEW OF FINANCIAL ACTIONS: Works with program areas and Budget Management on Advanced Planning Documents (APD). Prepares APD budgets, cost allocation tables, and cost allocation narratives as requested. Coordinates and resolves APD cost allocation and financial issues with federal partners. Coordinates APD reporting and cost allocation with agency Financial Management. Reviews department ID setups and various factor data for reasonableness to ensure accuracy of the PACAP. Reviews system designators/factor data related to monthly reallocation process of specific factors for accuracy and reasonableness.
COST ALLOCATION POINT OF CONTACT: Serves as a resource for department staff and provides guidance, policy, and technical assistance related to cost allocation matters. Leads/attends routine meetings with program management and staff regarding factors and budgetary matters. May participate in training program staff on cost allocation guidelines and regulations. Participates in budget policy and procedure developments.
INDIRECT ESTIMATES: Works with program staff and Program and Central Budget staff to provide indirect cost estimates for applications for federal funding.
AD HOC: Produces ad hoc reports and analysis as requested. Performs other duties as assigned.

Knowledge of the principles and practices of public administration and management.
Knowledge of budget management and accounting policies, practices, and operations.
Knowledge of Microsoft Word, Excel, and Outlook.
Skill in effectively organizing and managing multiple projects and meeting project deadlines while working under pressure and with minimal supervision.
Ability to communicate orally and in writing to communicate with others inside and outside of the organization for the purpose of giving and obtaining information.
Ability to interpret guidelines, policies, procedures, and regulations.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to explain policies and procedures to others.
Ability to coordinate gathering and analyzing detailed and complex financial data.
Graduation from a 4-year college or university with major coursework in business administration or a related field.
Minimum three (3) years' experience in the following areas: working in financial services and with general accounting principles; interpreting guidelines, policies, procedures, and regulations; and experience working under minimal supervision in an atmosphere where many projects were managed effectively and project deadlines were met.
Minimum three (3) years' experience using Microsoft Word, Excel, and Outlook.
Minimum five (5) years' experience with communicating orally and in writing in order to communicate with others inside and outside of an organization for the purpose of giving and obtaining information.

comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees
defined benefit pension plan
generous time off benefits
numerous opportunities for career advancement

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