Corrections Education Program Coordinator

Jackson College•Jackson, MI

46d

About The Position

Coordinatesthein-office functions of the corrections education program and monitors the books and supplies necessary for the program. Position is responsible for conducting state approval documents that allow instructors, administrators, staff, and adjuncts to enter the facilities. Must go inside the Correctional Facilities to assist with critical functions. ESSENTIAL DUTIESAND RESPONSIBILITIES include the following. Other duties maybe assigned. Major Emphasis: Serves as a Corrections Education Program point of contact and coordinator for internal and external stakeholders. Provides in-office support for the CEP team. Maintains all corrections education activities within the program including, mail, CEP JPAY system, supply inventory, supply delivery, and in-facility support. Coordinates all of these efforts through the CEP department and our FCI/MDOC partners. Assists with all CEP registration, admission, and commencement activities in the facilities. This includes traveling and going into the facilities. The primary communicator with all CEP Faculty about college policies/procedures and facility issues. This includes updating the required handbook and training site on Canvas. Maintainer of replenishing JPay stamps and ensure JPay training is completed. Primary contact for dropout detective cases for CEP students. Consults with CEP Director to provide support for the recruiting, admission, advising, financial aid collection, and registration process of all CEP students. Provides lead on the CEP JPAY email communication system for the CEP team. Will process JPAYs when practical and refer JPAY's to appropriate offices when needed. This system is used to communicate virtually with our students. Coordinates student record linking through the scanning portal and facilitates document storage procedures in conjunction with Registrar. Maintains virtual file of records and communication with students. Ensures that the supply delivery is timely and accurate per each facility needs. Promotes and supports the Corrections Education Program. Works collaboratively with all offices comprised within Student Services and Academics. Acts in accordance with Jackson College's values, mission and beliefs. Responsible for understanding, supporting and actively demonstrating the College's beliefs, values, mission and vision and being in agreement to be evaluated by same.

Requirements

Bachelor's degree from a college or university; or four years related experience and/or training; or equivalent combination of education and experience.
Computer skills with prior experience in Microsoft Office,
The ability to build, alter and maintain spreadsheets is also important.
Must be able to be cleared and maintain a LEIN (Law Enforcement Information Network) clearance to work inside a Michigan Department of Corrections Facility and a Federal Correctional Institution.
Must have a valid driver's license.
Able to work in a fast-paced environment and manage multiple projects.
Employee must be customer-service oriented and well organized.
Deal with problems involving several variables in many different situations
Respond to faculty, staff, and students in a prompt and professional manner.
Able to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.
Maintain confidentiality of student information
Interpret and apply documents such as policies, rules and policy manuals.
Must be able to work in collaboration with other staff and faculty members.
Use basic math skills to resolve student issues.

Nice To Haves

Colleague/Datatel experience strongly preferred.

Responsibilities

Serves as a Corrections Education Program point of contact and coordinator for internal and external stakeholders.
Provides in-office support for the CEP team.
Maintains all corrections education activities within the program including, mail, CEP JPAY system, supply inventory, supply delivery, and in-facility support.
Coordinates all of these efforts through the CEP department and our FCI/MDOC partners.
Assists with all CEP registration, admission, and commencement activities in the facilities.
The primary communicator with all CEP Faculty about college policies/procedures and facility issues.
Maintainer of replenishing JPay stamps and ensure JPay training is completed.
Primary contact for dropout detective cases for CEP students.
Consults with CEP Director to provide support for the recruiting, admission, advising, financial aid collection, and registration process of all CEP students.
Provides lead on the CEP JPAY email communication system for the CEP team.
Coordinates student record linking through the scanning portal and facilitates document storage procedures in conjunction with Registrar.
Maintains virtual file of records and communication with students.
Ensures that the supply delivery is timely and accurate per each facility needs.
Promotes and supports the Corrections Education Program.
Works collaboratively with all offices comprised within Student Services and Academics.
Acts in accordance with Jackson College's values, mission and beliefs.
Responsible for understanding, supporting and actively demonstrating the College's beliefs, values, mission and vision and being in agreement to be evaluated by same.