Correctional Records Technician

State of Delaware•Dover, DE

10h

About The Position

This is the first level of the Correctional Record Series. Career Ladder Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level. Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody; calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence. Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data; Prepares identification file for use by Correctional Officers escorting inmates outside of the institution. Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data. Verifies that there are no outstanding charges, warrants or capias prior to inmate release. Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors; Testifies in court to provide data from inmate's case history file. Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant; Explains terms and conditions of bail to inmate and obtains signature agreeing to terms. Reviews legal documents for completeness, accuracy and compliance with state and federal laws. Prepares various reports.

Requirements

Six months' experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
Six months' experience in record keeping such as maintaining, filing, tracking, and retrieving physical, electronic, and digital documents, reports, or other information.
Coursework, training, and/or work experience in math such as addition, subtraction, multiplication, division, percentages, or decimals.
Coursework, training, and/or work experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.

Responsibilities

Verifies and reviews sentencing orders and translates orders length of time into calendar dates for earliest and latest possible dates for parole, for transfers to less stringent facility and release from custody
Calculates/applies statutory "good time", time already served, and meritorious time to reduce sentence.
Establishes and maintains inmate case files containing classification data, inmate conduct, confidential information, legal documents and miscellaneous data
Prepares identification file for use by Correctional Officers escorting inmates outside of the institution.
Uses automated information systems to enter, update, modify, delete, retrieve/inquire and report on data.
Verifies that there are no outstanding charges, warrants or capias prior to inmate release.
Answers inquiries from inmates, their relatives, court personnel, police agencies, attorneys and counselors
Testifies in court to provide data from inmate's case history file.
Serves out-of-state warrants to inmate and explains legal rights and options pertaining to warrant
Explains terms and conditions of bail to inmate and obtains signature agreeing to terms.
Reviews legal documents for completeness, accuracy and compliance with state and federal laws.
Prepares various reports.